How to Integrate Asana With Slack

Are you someone who uses a bunch of programs while working? Do you have one app for project management, one app for communication with your coworkers, and one app for emails? This can sometimes be overwhelming.

How to Integrate Asana With Slack

If you use Asana and Slack, you know both are amazing apps that allow you to quickly get in touch with a coworker and manage projects and tasks. However, did you know that you can make your life easier by combining the two? Keep reading this article, and you’ll find out how to integrate Asana with Slack.

By integrating Asana with Slack, you’ll be able to perform your tasks faster, keep track of projects, link projects to specific Slack channels, etc., without having to jump back and forth between the two apps constantly.

Add the Asana App to Slack

Before adding the Asana app to Slack, make sure you’re registered for both of the apps. After you’ve registered, follow these steps:

  1. Open your browser.
  2. Type “Slack App Directory” and open it. If you’re not logged in to Slack already, make sure you do it now.
  3. Type “Asana” in the search bar.
  4. Once you’ve found the app, tap “Add to Slack.”
  5. Tap “Allow” to grant Asana access to Slack.
  6. Tap “Open Slack” to return to the app.

It’s important to note that not all members of a workspace can add Asana to it. Only members that have permission to install apps to Slack will have permission to do this. If you don’t have permission, you can request it from a member who does.

Connect the Asana Account to Slack

 Once Asana is installed, anyone can connect their account to Slack. You can do this by following the steps below:

  1. Open Slack.
  2. Tap “Apps” on the left sidebar. If you don’t see it right away, tap “More,” and it will show up in the menu.
  3. Type “Asana” in the search bar and select it.
  4. You’ll see a message pop up. Tap “Connect to Asana.”
  5. Tap “Allow” to grant Asana access to Slack. If you’re not logged in to Asana, log in now.
  6. Tap “Allow” once more.
  7. Tap “Open Slack” to open your workspace.

Set Up a New Asana Task in Slack

You can add an Asana task without leaving Slack by following these steps:

  1. Open Slack.
  2. Type “/asana create.”
  3. You’ll see a dialogue box pop up. This allows you to add the task title, which is the only mandatory option. You can also add the person you’re assigning the task to, the project this task is a part of, the due date, and a description of the project.
  4. Once you’re done, tap “Create.”

You change the information about a task at any time.

There is another way to create Asana tasks in Slack:

  1. Open Slack.
  2. Tap the lightning bolt icon at the bottom-left corner of the message field.
  3. Find Asana and tap “Create task.”
  4. Add the task information.
  5. Tap “Create.”

Turn Your Slack Messages Into Asana Tasks

You can quickly turn an existing Slack Message into an Asana task by following these steps:

  1. Open Slack.
  2. Find the message you wish to turn into an Asana task.
  3. Tap the three dots icon at the top-right corner of the message (“More actions”).
  4. Tap “Create task.”
  5. Provide information about the task.
  6. Tap “Create.”

You can also decide to add a particular message to a project by tapping “Add as task comment.” In this case, a link will be created and added to a project, so you access it any time you want without having to scroll through messages.

Set Up Asana Notifications

Once you’ve integrated Asana with Slack, you’ll see a message asking you if you’d like to turn on Asana notifications. This is an excellent feature that allows you to go through and follow up on your Asana notifications without having to leave Slack.

Personal Notifications

Here are the notifications you receive:

  • When a task is assigned to you
  • When a task is unassigned from you

These are the notifications you’ll receive for the tasks assigned to you when:

  • A task is completed
  • Due date is changed
  • All dependencies are completed
  • One dependency is uncompleted
  • The due date of one of the dependencies is changed
  • You’re added as a follower of a task/project
  • Someone commented on a project you’re following

You can find all of these notifications in Slack in the Asana channel, at the bottom-left corner. However, if you’re currently active in Asana, note that these notifications will not be sent in Slack.

You can change personal notifications settings at any time by typing “/asana settings” in Slack.

Linked Project Notifications

If you’ve linked an Asana project to a particular Slack channel, you can receive notifications about that project in the channel and take action without leaving the app.

You’ll receive notifications in the channel when:

  • A task is added to a project
  • A task is completed
  • The due date of a task is changed
  • The assignee of a task is changed

If you want to set up project notifications on a specific Slack channel, follow these steps:

  1. Open Slack.
  2. Go to the channel you wish to set the notifications for.
  3. Type “/asana link.”
  4. Choose and select the project you want to connect to the channel.
  5. If you want to change the project notification settings, use “/asana link” as well.

Take Actions on Asana Task Notifications

When you receive an Asana notification on Slack, there are quick actions you can take regarding it.

These actions include:

  1. Mark the task complete – If you’re done with a certain task, you can mark it complete, so everyone knows.
  2. Like the tasks – If you want, you can like the tasks so that everyone knows you’ve received them, or use the like to praise some tasks.
  3. Reassign the tasks – If you think there’s someone better for a task, you can add him or completely change the assignee.
  4. Change the due date – As time goes, you might realize you’ll be able to complete a task earlier. Or, you might be running late. Either way, you can change the due date of a task.
  5. Add tasks to projects – You can decide to add more tasks to your projects. This way, everything is connected, and everyone can see the extra tasks.
  6. Open in Asana – If you need to do additional work for a particular task in Asana, you can open it directly from Slack.

Common Issues Integrating Asana and Slack

Although Asana works great with Slack and enables you to review and perform your tasks faster while staying in touch with your coworkers, there are some issues related to it.

Some people reported that having the Asana notifications in Slack turned on might distract them since the notifications in Asana are also enabled. Getting the same notification twice can be annoying, which is why some people recommend having the Asana notifications turned off in Slack.

Furthermore, if you don’t have permission to install and add apps to Slack, you won’t be able to use Asana at all. You can ask for permission from a coworker who has it.

Get the Best of Both Worlds

Now you’ve learned how to integrate Asana with Slack. If you want to make sure you’re keeping track of the progress of your projects while having a clear line of communication with your coworkers, you should definitely try this! This integration allows you to get the best out of both apps: Top-notch communication and excellent project management.

Have you used Asana and Slack together? Tell us about it in the comment section below.

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