How to View Archived Items in Monday
Monday.com is a cloud-based operating system designed to help you create processes, manage work projects, and oversee general workflow in an organization. It gets rid of a lot of the manual work required when creating workflows. Plus, it maintains an archive of previously completed projects for you to access whenever you need them.
The question is, how do you find those archived projects?
In this article, we explain how to see archived items in monday.com on various devices.
How to View Archived Items in Monday on a PC
There are three ways to see your archived items using a PC. Two of them work best when you know exactly which archived item you’re looking for, with the other offering a more general way to access an item.
Method No. 1 – Access Your Archived History
This method provides access to the entire archive, which allows you to scroll through items until you find the one you’re looking for.
- Click the 3 dots icon at the top-right of the screen.
- Select “Board settings.”
- Click “Archived history.”
- Scroll through the list until you find the item you’re looking for.
Method No. 2 – The Search Function
Using the search function allows you to immediately find the archived item based on its name.
- Click the magnifying glass icon on the bottom-left of your screen.
- Check the “Search archives” box.
- Enter the archived item’s name and scan through the results.
Though this search should give you quick access to your archived item, it’s not a perfect solution. The search returns any item that uses the terms you enter into the search bar, meaning you may get several results. Clicking the “Filter by date” button may help if you know when you archived the item. Otherwise, this option is best used when you’re not sure which board you archived the item in.
Method No. 3 – Open Entire Archive
This method gives you access to your full archive so you can scroll through and find the item you’re looking for.
- Click your profile picture on the bottom-left of the screen.
- Select “Archive.”
- Scroll through the list of archived items until you find the one you’re looking for.
- Click “View” to see the item.
You can also unarchive items using this method by clicking the “Restore” button next to the archived item’s entry. You can only do this if you’re the owner or admin for the item you want to restore.
How to View Archived Items in Monday on an iPad
The mobile versions of monday.com are more limited than the PC versions. The iPad app doesn’t currently offer the functionality for viewing archived items or boards. Using the Search Everything function displays the item name if you activate the “Show archives” function by tapping the three horizontal lines at the top-right of the search screen. Unfortunately, tapping the item leads to a template message telling you the item is archived.
However, you can archive boards and items from an iPad.
- Open the board or item you wish to archive.
- Tap the item’s name.
- At the top right of the screen click the 3 dots.
- Select “Archive.”
You can then view this archived item on a PC that’s logged into your monday.com account.
How to View Archived Items in Monday on an iPhone
The iPhone version of monday.com doesn’t allow you to view archived items.
A search for the archived item’s name will yield results that show the item’s name if you activate the “Show archives” setting. However, clicking on the item delivers a message that it’s been archived and doesn’t allow you to view it.
Furthermore, the app doesn’t provide access to your archived history, meaning you can’t select that option and then scroll to your item.
You can archive items using the app for later access on a PC using this method.
- Open the board you want to archive.
- Select the board’s name.
- Click the 3 dots on the left side.
- Scroll down and tap “Archive.”
How to View Archived Items in Monday on an Android Device
You can’t view archived items or boards on the Android version of monday.com. You can’t alter the search function to display the items either.
However, you can archive items and boards by following these steps:
- Open the board.
- Tap on the board’s name.
- Click the 3 dots at the top right corner.
- Scroll to the bottom of the screen and tap the “Archive” option.
How Long Can You Access Archived Items?
Archived items are accessible indefinitely, for as long as you have your Monday account. Canceling the account leads to the deletion of your archives. If you wish to cancel but want to keep an archived item, you can export the data to Microsoft Excel before you cancel.
Check Your Archives
Sadly, monday.com’s limited mobile functionality means you can’t view your archived items on Android or iOS devices. However, there are several ways to view them on a PC. You can use the mobile app to archive old items that you can later view using a PC.
Now we want to know what you think. Should monday.com introduce the ability to view archived items on mobile devices? How often would you use this function if you had it? Tell us in the comments section below.