Monday vs. Trello – A Project Management Comparison

Project management can be painful if you’re not using the right software to monitor tasks, communicate with team members, and access vital reports. When you’re looking for a management solution, the Monday vs. Trello debate often pops up.

Monday vs. Trello - A Project Management Comparison

Are these two tools the same, or different? Is this debate even relevant? Let’s find out.

Monday Features and Benefits Overview

Monday.com is ranked by many as the premier project management software. It’s lauded for versatility, scalability, and its extensive features list.

One of its most well-received features is the ability to see projects from different views, depending on your preferences. You can easily switch between the following views with a single click.

  • Gantt
  • Kanban
  • Calendar
  • Timeline
  • Custom views

This makes it simple to monitor daily, monthly, yearly, or even longer-term project statuses.

Monday.com also comes with customizable templates. Templates allow new users to get projects online much faster and make various tasks simpler to monitor.

  • Team activities
  • Campaigns
  • Contact management
  • Customer onboarding
  • Event planning
  • Product road maps

The templates accommodate individual projects and those involving tens or even hundreds of users.

Monday.com is known for its top-notch integrations. If you already have a suite of business tools, chances are, monday.com supports them. This could accelerate your project management workflow and help build various helpful automations.

Here are some of the tools supported by monday.com.

  • Shopify
  • Zoom
  • Slack
  • Gmail
  • Todoist

Another standout feature is the built-in time tracking. You’ll find this feature in most project management software, but it’s rarely available in the default package. Other tools have it as a paid add-on, or only unlock it at pricier subscription levels.

With this feature enabled by default, you can get a much more detailed overview of project timelines, automation, and workflow efficiency to help eliminate repetitive tasks.

Speaking of automation, this is another customizable part of monday.com project management software. The Automation Builder gives you complete control over transferring tasks, setting timeline parameters, improving team communication, and more.

In addition, the dashboard reporting is on another level. Decision-makers and managers have access to an intuitive interface, fully customizable to highlight the most important data depending on the user’s position or responsibilities.

The software includes 15 built-in widgets you can use to personalize your dashboard. You can even make public and private dashboards and share them with teams or individuals.

Monday Cons

Despite its top ranking, monday.com isn’t without some faults. For example, monday doesn’t shine in the task dependencies department. The platform forces users to set dependencies using dates, which limits their functionality. It still does a good job of ensuring that all tasks proceed in the correct order, even if it limits customization beyond that point.

Furthermore, monday.com is not as cheap as it is claimed to be by many in the industry. The reason behind that is their policy to gate some features behind higher-paid plans. Two examples of this are the Gantt chart view and calendar view features. Entry-level subscriptions don’t have these project view modes or task dependencies. Even some automation is missing from the base monday.com package.

The support department is available 24/7, but many users complain about the slow response time.

Monday Subscription Plans

As a project management tool, monday.com can be considered dirt-cheap. It comes with Basic, Standard, Pro, and Enterprise plans. You get access to some of its features for under $10 per month if you opt for annual billing.

That said, the entry-level plan offers a barebones version of the tool. It may not even be enough for many small businesses.

The good news is that you can always opt to start with a free 14-day trial to get a sense of the platform. All three non-enterprise plans can be tested.

Trello Features and Benefits Overview

Like monday.com, Trello enjoys massive popularity as a project management tool. But by all accounts, Trello might be in a league of its own when it comes to user-friendliness.

This platform comes with a highly intuitive interface. This is beneficial, especially to smaller teams and new project managers trying to work out inefficiencies and quick solutions. What’s even better is that the platform is designed for non-technical users.

Trello doesn’t require previous experience with similar project management tools and has a very short learning curve. It achieves this without compromising its impact on processes, as it can still streamline most projects.

Another important aspect is the ease of workflow automation. Trello comes with an automation bot named Butler. The bot can enable managers, users, and other decision-makers to set various rule-based actions and triggers by simply answering a couple of questions.

There are a number of Butler-specific commands available.

  • Card
  • Board
  • Rules
  • Calendar
  • Due date

This means you can use Trello Butler to add and remove card labels with a press of a button. You can also set rules that perform specific actions based on certain trigger events. Butler can execute actions on a set schedule or issue them only on a specified due date.

While it’s not one of the most advanced workflow automation tools, Butler makes Trello slightly more interactive and easy to use. As a bonus, users can create custom Butler tasks or use predefined commands available in the Butler directory.

Trello, unlike other similar tools, comes with a powerful mobile app. That’s not to say that its competitors don’t offer mobile versions. Trello just does things better because the mobile app has very few limitations compared to its desktop alternative. This can be an invaluable feature for someone who isn’t tied to a desk all day and has to oversee and manage teams and projects.

The interface becomes even more simplified and intuitive. The app is also included in the base price and does wonders for remote teams.

Trello has tons of features, despite having an air of simplicity around it. Below are just some of the Trello Power-Ups you can integrate to further streamline your project management processes.

  • Slack
  • Google Drive
  • Zoom

You can improve your file management, analytics, team communication, and other vital areas of project management with these additions.

One area that Trello seems to emphasize more than other project management tools is team collaboration. You’ll find multiple built-in and integratable tools and features for notifications, document sharing, mentions, comments, etc. Everything is customizable, and can be used to centralize conversations and keep everyone updated in real time about a project’s status.

But let’s see if Trello’s simplicity isn’t also a downside in some ways.

Trello Cons

For some users, Trello is the be-all and end-all solution. However, not everyone might appreciate having a single professional project viewpoint. As useful as it can be, Kanban isn’t always the best choice. And the other advanced views are gated behind premium plans and are somewhat limited.

Built-in analytics aren’t available in Trello. This will force users to adapt using third-party integrations. While this may not be a big issue, it can become a problem in time-sensitive or niche projects.

The last and perhaps only significant downside is its limited applicability. Trello is easy to use and intuitive, but not built for complex projects. If you have tens of users or complex metrics and tasks and an intricate workflow, Trello might not give you the most holistic view of your project.

Trello Subscription Plans

There’s a reason Trello makes every list of the most affordable tools in the industry. The base package is free of charge. From there, you can upgrade to the Standard, Premium, and Enterprise versions, depending on your needs.

If affordability is your primary concern, Trello is definitely worth considering, especially for smaller projects.

Monday vs. Trello Comparison

In the battle of project management tools, picking between monday.com and Trello should be relatively easy.

The two software solutions come with distinct features and mostly cater to different audiences. This is great news because you should have an easier time picking the best platform once you figure out which one aligns with your needs.

Monday.com is a go-to option for complex projects and offers great scalability by default. Depending on the subscription plan you choose, you can use this tool for individual projects, small businesses, and large enterprises.

Trello is a much simpler tool. It doesn’t offer enough flexibility, integration, and customization for complex project management processes. But it’s a great entry-level software to break into the industry and manage a startup, and it’s very friendly to non-technical users.

Trello wins the learning curve and affordability battle, while monday.com takes the edge in advanced project management solutions. It’s also worth noting that monday.com is considerably cheaper than other complex management tools.

The decision ultimately comes down to a matter of preference, budget, or project-based requirements. Monday.com can do everything Trello can, even better, although not always as smoothly. And for some projects, the extra cost needed to unlock multiple project views and software integrations might not be necessary.

It’s also worth noting that monday.com and Trello offer interesting enterprise solutions. If Trello lags behind with its Standard and Premium plans, it does catch up with its enterprise plan. More features are unlocked, including built-in reporting. However, the software maintains its simplistic approach, which is why monday.com still gets the edge in functionality, but not pricing.

Daily Project Awareness Done Right

Whether you’re new at project management, a veteran, or interested in this niche, you’ve chosen two of the best tools in the industry to look at. Monday.com and Trello often enjoy top user ratings across many industries.

Monday.com wins by a landslide if you need the best project management software out of these two options. Even though it has slightly pricier subscription plans, the platform compensates for that with significantly more scalability, features, built-in reporting, and customization.

Trello is often a good choice if you want to reduce your project costs or you don’t have a large team or many tasks to manage.

Let us know which software you prefer based on what you’ve learned or have experienced in past projects. Use the comments section below to share your thoughts, as well as other alternatives you find superior or would like reviewed.

Leave a Reply

Your email address will not be published.


Disclaimer: Some pages on this site may include an affiliate link. This does not effect our editorial in any way.

Todays Highlights
How to See Google Search History
how to download photos from google photos