How to sync a Google Calendar to Microsoft Outlook

Online calendars have made it easier to plan our lives, and Google’s is one of the best. Easy to access on almost any device or web browser, Google Calendar is simple to use and, most importantly, it’s free. But what happens when you’d like to use another client such as Outlook with your Google Calendar? If you’re an Outlook user and want access to your Google Calendar, this step-by-step guide will show you how.

How to synchronize your Google Calendar to Microsoft Outlook

  1. It may sound like a major inconvenience, but setting up your Google Calendar on Microsoft Outlook is pretty straightforward.
  2. The first step is to log onto your Google Calendar through your web browser, using the link https://calendar.google.com.
  3. After that, go to the left-hand side of the page and select the My Calendars dropdown box, making sure to select the Google Calendar you wish to import.
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  4. On the next menu, click Calendar settings and then Private Address, and iCal (it might sound like this method is for Apple’s iCal software, but it’s also suitable for Microsoft Outlook).
  5. Copy and paste the long URL that appears, as this link is essentially the gateway to your Google Calendar.
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  6. With your URL safely in a notepad or the Clipboard, open up Microsoft Outlook and navigate to File, Account settings, account settings.
  7. In the following window, head towards the Internet Calendars tab – roughly in the middle – and click New.
  8. Paste in the long URL from your Google Calendar in the window that appears, click OK and you’re done! You can then name the calendar in Folder name to differentiate it from any existing ones.
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  9. However, there is one important caveat to bear in mind: although this means you’ll be able to view an up-to-date version of your Calendar in Outlook, it’s still read-only. If you want to add events to the calendar, you’ll still need to do it via Google.

How to import a Google Calendar to Microsoft Outlook

If you’ve fallen out of love with Google and just want to bring your events to Microsoft Outlook, there’s another easy solution. Follow steps 1 and 2 as if you were going to sync your Google Calendar, but click on the long link instead of saving it. You’ll then be prompted to save an .ics file. Once downloaded, open the file in Outlook and you’re done. All the events from your previous Google Calendar are preserved for viewing in Outlook.

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