Wrike vs. Smartsheet – A Comparison

Wrike and Smartsheet are two of the most in-demand project management solutions currently available. They both offer a wide range of beneficial project management features for businesses worldwide. Although they have similar functionality, they do have unique standout features.

Wrike vs. Smartsheet - A Comparison

Read on to learn more about Wrike and Smartsheet to help you decide which solution better meets your requirements.


Developed in 2003, Wrike is now the project management tool of choice for over 20,000 businesses worldwide.

Wrike’s features include:

  • Task management tools
  • Visually appealing dashboards and reports
  • Drag-and-drop Gantt charts for more precise task deadlines and dependencies
  • Collaboration tools
  • Resource and portfolio tools
  • Customized reports
  • Interactive timelines
  • Time tracking
  • Mobile access
  • Workload management

Reliable Collaboration Tool

It’s a dependable collaboration tool for team members to share ideas and design projects using features like in-app commenting, approvals/proof module, and user tagging. Their visually appealing reports and dashboards let stakeholders keep up-to-date with project details. Its robust array of built-in and third-party apps supports users in task completion, KPI management, and making reports. The user story mapping feature is designed to help you and your team create features that deliver value to customers.

Project Time Tracker

Team members will be able to easily record the amount of time put into each project task using the one-click time clock menu for each task card.

Employee Development

Wrike’s individual development plan helps employees progress their job performance and achieve short and long-term goals.


At a cost, Wrike’s add-ons expand the functionality surrounding marketing, sales, proofing/approvals, DAM, BI, and data encryption.

Wrike software is suitable for small to medium-sized businesses.

Wrike Plans

At the time of writing, here are the main price plans Wrike offers:

Professional Package

Wrike’s professional package costs $9.80 per month, per user. It is suitable for businesses that need comprehensive project collaboration and planning. Your business can have up to 15 users access the platform for this price.

Business Plan Package

This package accommodates teams of up to 200 users requiring robust work management with customized and executive reporting.

Free Package

They offer a free and easy set up package, with the advantage of up to 2GB per account and unlimited collaborators per team. Some outstanding features included are task discussions, advanced email integration, and iPhone and Android apps.

Wrike also offers a try before you buy 14-day free trial.


The Smartsheet project management tool uses SaaS technology to automate work to free up time to focus on other tasks. It will enable you to modify every part of the spreadsheet, workflow, and project funnel as it can be fully customized to your business and industry niche. It offers a dedicated customer success team to assist you in using the software whenever you need it. With Smartsheet, you can track KPIs using dashboards and quickly adapt dashboards to display live data and charts.

Smartsheet also has the option of integrating third-party software such as Microsoft Teams, Adobe CC, and Google Drive to access the tools these programs offer to assist you in your duties.

Pricing Plans

Smartsheet has three pricing plans: Pro, Business, and Enterprise. Its Pro plan works out to be a yearly payment of $7 per month, per user for up to 25 users, while the Business plan is $25 per user, per month. For Enterprise, you’ll need to contact Smartsheet for the exact pricing. They don’t offer a free plan, but their free trial is for 30 days.

Wrike vs. Smartsheet: Differences


Wrike’s business plan caters for up to 200 users. Whereas Smartsheet’s business plan allows unlimited users, making it ideal for larger companies.


Smartsheet offers a great deal of flexibility, so it can be customized to fit various professional services and industry niches. It fits CCPA, GxP, HIPPA, and GDPR requirements, whereas Wrike doesn’t.

Smartsheet’s RFI and Submittals Feature

Smartsheet’s RFI and submittals feature makes sourcing products and supplies straightforward for businesses. Unfortunately, Wrike doesn’t offer a similar feature.

Meeting Agenda Management

Smartsheet has a meeting agenda management feature that allows users to create a smooth-flowing meeting through agenda item prioritization and easier management of meeting action items. This or similar functionality isn’t offered by Wrike.

Free Trial-Periods

Lastly, Smartsheet offers an extended try before you buy period of 30 days, while Wrike’s trial is for 14 days.

Wrike vs. Smartsheet: Similarities

  • Both platforms let enterprise account holders access their accounts by using a single sign-on method. Single sign-on techniques increase identity protection and reduce password weakness.
  • Wrike and Smartsheet users have access to Gantt charts and Kanban boards for a visual depiction of the progress of their projects. Making it easier to apply contingencies if necessary.
  • They both have calendar management functionality that allows users to sync their calendars. Users can access the calendar to overview all their appointments and tasks for improved scheduling.
  • Both platforms offer mobile apps for iOS and Android for real-time access to the program.
  • Wrike and Smartsheet let users set up customizable workspaces. These allow teams to organize sheets reports, dashboards, and templates for different clients and protection from unauthorized access.
  • They both offer a time tracking feature to ensure precise timekeeping. With this functionality, your clients will be billed accurately and avoid payroll issues.
  • Wrike and Smartsheet use Agile practices for project planning tools to allow users to innovate and improve as they work on projects constantly. This can help your team address emerging issues that might affect the successful completion of a project.
  • Both platforms offer access to FAQs filled with demos, valuable articles, and videos to help users learn the program and its features.
  • Wrike and Smartsheet permit dashboard customization, allows users to easily see and access updates, images, charts, and key metrics from a centralized information hub.
  • Both apps have widgets for access to frequently used functions without opening the app or program.

Wrike or Smartsheet?

Wrike and Smartsheet are both excellent project management solutions for your business. In terms of the best option, Wrike is better suited to a small to medium-sized company. On the other hand, Smartsheet is probably a better choice for flexibility in accommodating various industries. The great thing is they both offer a free trial period. However, the Smartsheet option allows businesses to explore the features for a longer period and get a better grasp of the program before purchasing a subscription

What software do you think you’re leaning towards more, Wrike or Smartsheet? Let us know in the comments section below.

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