How to Sync Outlook Calendar with Google Calendar

For many people, every day starts and ends with a look at their Google Calendar. However, if you’re using Google and Outlook calendars simultaneously, you can get confused and it can increase your chances of doing something wrong at some point.

How to Sync Outlook Calendar with Google Calendar

The solution might be obvious – synchronization of your Google and Outlook accounts. If you’re interested in finding out how to do it and do it right, keep reading. In this article, we’ll cover the Google/Outlook calendar sync process on various devices and tell you how to do it successfully.

How to Sync Outlook Calendar with Google Calendar

Synchronization of the two calendars doesn’t require any additional plug-ins or extensions as both platforms use the same format. When you’re connecting Outlook with Google, you’ll need to get a link from Outlook first.

Here’s how to get the link from Outlook:

  1. Open your Office 365 account.
  2. Go to Outlook and click on “Settings” and “View All Outlook Settings.”
  3. Click on “Calendar” and “Shared Calendars.”
  4. In the “Publish Calendar” section, you can get the link you need.
  5. Select “Calendar” and “Can view all details,” then click “Publish.”
  6. Copy the ICS link to use later in Google.

Once you’ve acquired your Outlook calendar link, it’s time to open Google Calendar and finish the synchronization. Here’s how to do it:

  1. Open Google Calendar and tap on “+” at the bottom of the page.
  2. Click on “Other Calendars” and “From URL.”
  3. Paste the link saved and tap on “Add Calendar.”
  4. Among other calendars, you’ll see a new calendar that you can select.
  5. When you see the new calendar on the list, it means the sync process is over.

You can save the calendar, change its colors, or even rename it. If you ever decide to disconnect the two calendars, you can do it by merely hovering over the calendar’s name and clicking on the “X” icon.

How to Sync Outlook Calendar with Google Calendar on iPhone and iPad

If you’re using your calendar mainly on your iPhone, there are several options to consider if you plan to sync the two calendars. One option would be to create multiple accounts for emails, but that won’t solve the problem overall.

The best solution is to add both calendars to your iPhone or iPad Calendar app. There you’ll be able to see all your meetings in a clear and organized manner without syncing Google and Outlook accounts. Plus, the process is straightforward, and it won’t take a lot of your time. Here’s how to do it:

  1. Open “Settings.”
  2. Tap on “Calendar.”
  3. Tap on “Open Account.”
  4. Add your Google and Outlook accounts.
  5. Toggle to green to sync all calendars.

Once the process is done, all data will automatically appear on your calendar app, and you’ll no longer experience problems such as double booking or overlapping meetings.

How to Sync Outlook Calendar with Google Calendar on Android

Should you want to use multiple calendars on your Android phone or tablet, one of the best solutions is to install the free Microsoft Outlook app. Once you have it on your phone, you can choose to connect it with the Google Calendar to have all your schedules in one place.

Here’s how you can install Microsoft Outlook on your Android phone:

  1. Open Google Play Store.
  2. Find “Microsoft Outlook.”
  3. Tap on “Install.”
  4. When the process finishes, tap on “Open” and sign in to your account.
  5. In the pop-up, link your account to other Google accounts.

How to Sync Outlook Calendar with Google Calendar on Mac

Sometimes it’s easier to keep two calendars updated on the same platform rather than synchronizing them. If you prefer to use Google Calendar through Outlook, there’s a way to do it. The first step is to install the Outlook app on your Mac, and then connect it with the Google account you’re using. Here’s how the process works:

  1. Open Microsoft Outlook.
  2. Click on “Outlook” and “Preferences.”
  3. Select “Accounts” and click on the “+” located in the lower-left corner.
  4. Tap on “New Account” and login into your Google account with your credentials.
  5. Click on “Continue.”
  6. Decide which Google account you want to synchronize and tap on it.
  7. When asked to authorize Microsoft Apps to access your calendar, click on “Allow.”
  8. In the pop-up, click on “Open Microsoft Account” and tap on “Done.”
  9. Click on the calendar icon to see all your Google Calendar events in Outlook.

How to Sync Outlook Calendar with Gmail

Although Gmail doesn’t have an official desktop app, it still works well with Microsoft Outlook, providing users with the best of both worlds. Here’s what you need to do to sync Outlook Calendar with Gmail:

  1. Open your Gmail account.
  2. Tap on the gear icon and open “Settings.”
  3. Tap on the “Forwarding POP/IMAP” and ensure it’s checked.
  4. Click “Save Changes.”

Now it’s time to connect the two accounts:

  1. Open your Outlook account.
  2. Tap on “File” and “Add Account.”
  3. Enter your Gmail address and select “Advanced Options.”
  4. Choose “Let me Setup My Account Manually.”
  5. Click “Connect.”
  6. Add input info for IMAP account settings.
  7. Enter your password and tap on “Connect.”
  8. When the account setup becomes complete, click on “OK.”

How to Sync Outlook Calendar with Google Calendar on Chromebook

As far as Chromebook is concerned, syncing Outlook and Google Calendar is not a particularly simple process. Here’s how you can connect your Outlook calendar with Google’s:

  1. Open your Google Calendar.
  2. Click on the gear icon and tap on “Settings.”
  3. Tap on “Export and Import” and choose “Export” to download the “.ics” files.
  4. Open Microsoft Outlook and tap on “File.”
  5. In the left sidebar, you’ll see “Open and Export.”
  6. Click “Import/Export.”
  7. When you see the pop-up window, you can upload your “.ics” file.
  8. Find the file and tap “Open.”
  9. Click on “Import,” and all your Google items will show up on Outlook Calendar.
  10. Now you can name the calendar or create a new one.

How to Sync Outlook Calendar with Google Calendar on Windows 10

If you’re using Windows 10 on your computer and you’re eager to connect your Outlook calendar with Google’s, here’s what you should do:

  1. Open your Google Calendar.
  2. Click on the gear icon and tap on “Settings.”
  3. Tap on “Export and Import” and choose “Export” to download the “.ics” files.
  4. Open Microsoft Outlook and tap on “File.”
  5. In the left sidebar, you’ll see “Open and Export.”
  6. Click “Import/Export.”
  7. When you see the pop-up window, there you can upload your “.ics” file.
  8. Find the file and tap “Open.”
  9. Click on “Import,” and all your Google items will show up on Outlook Calendar.
  10. Now you can name the calendar or create a new one.

How to Import an Outlook Calendar Into Google

If you’re using Google Calendar more often than Outlook, it would be useful to have all your calendars synced with Google. Here, we’ll explain how to do it:

  1. Open your Office 365 account.
  2. Go to Outlook and click on “Settings” and “View All Outlook Settings.”
  3. Click on “Calendar” and “Shared Calendars.”
  4. In the “Publish Calendar” section, you can get the link you need.
  5. Select “Calendar,” then “Can view all details” and then click “Publish.”
  6. Copy the ICS link to use it later in Google.

Once you’ve acquired your Outlook calendar link, now it’s time to open Google Calendar and finish the synchronization. Here’s how to do it:

  1. Open Google Calendar and tap on “+” at the bottom of the page.
  2. Click on “Other Calendars” and “From URL.”
  3. Paste the link saved and tap on “Add Calendar.”
  4. Among other calendars, you’ll see a new calendar that you can select.

Later, you can save the calendar, change its colors, and rename it. If you ever decide to disconnect the two calendars, you can do it by merely hovering over the calendar’s name and clicking on the “X” icon.

How to Import a Google Calendar into Outlook

Sometimes, users find it easier to use Google Calendar directly through Outlook. However, it requires a lengthy synchronization process between the two accounts. The first thing is to have your Google Calendar ready for the merge:

  1. Open Google Calendar.
  2. Hover over the calendar you want to share and click on the three-dot icon.
  3. Click on “Settings and Sharing” and scroll down until you find the “Integrate Calendar” option.
  4. When you find the “Secret Address in iCal Format,” copy it.

Now, it’s time to transfer the data to Outlook, and here’s how to do it:

  1. Open Outlook.com and open Outlook Calendar.
  2. Select “Add Calendar” and “From Internet.”
  3. Paste the address you’ve copied, and tap on “OK.”

This way, you’ll be able to access all your Google Calendar meetings on Outlook and have everything in one place.

All Your Schedules in One Place

With one calendar that incorporates all your meetings and calls, you can be better organized and avoid potential double bookings. And since many people have multiple accounts, we’ve also shown you how to connect all of them regardless of whether you’re using them on the phone or computer.

Now that you know more about connecting your Outlook and Google Calendar, you can successfully manage your work and personal plans. Plus, you’ll learn how to do it on your phone as well as on the computer. If you have a different solution to sync the two platforms, tell us more about it in the comments section below.

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