How to Change Default Font in Outlook

Microsoft Outlook is one of the more preferred email services available today. You can add your Gmail, Hotmail, and even work email to the app on a desktop and mobile device.

Outlook gives you all of your emails in one place. But, another really neat feature is the ability to customize your emails. Whether you’d like to schedule one to send later, sync your calendar, or even change your font, this application has it all.

Depending on the message you’re trying to convey, your font says a lot. For professional emails, it’s best to stick with a standard Times New Roman or Calibri font. However, if you’d like to liven your emails up a bit, there are a plethora of other fonts available too.

This article will show you how to change your font in Outlook but we’ll also review a few other neat tricks to make your email communications the best they can be.

How to Change Your Font in Outlook – Per Email

The first part we’ll cover is how to change your font from within a new email. To do this, follow these simple steps:

Open Outlook and click “New Mail”

Change the Font at the top

Once this is complete simply type up your email and be sure to add a Subject in the subject line before sending it.

How to Change the Default Font – Mac

If you’re an avid writer or email sender then you’re preferred font is likely something different than Outlook’s current default: Calibri. If that’s the case, let’s review how to change that default font to something you prefer:

Click ‘Outlook’ in the upper right-hand corner of your Mac

Click ‘Preferences’

Click ‘Fonts’

Click on the Fonts options and change your font

Change the Default Font – Windows

Windows users can follow these steps:

Go to the File Tab, then Options, then Mail.

Click ‘Stationery and Fonts’

Click on Compose Message, then ‘Stationery and Fonts, ‘then in the ‘Personal Stationery‘ tab go through to either New mail messages or Replying or forwarding messages.

Find the Font tab, then select what font you want to use.

How to Change the Default Font – Web Browser

The following steps are for changing the font if you prefer a web browser

Select Options

Find the Settings cog and click it in the upper right-hand corner.

Click ‘View All Outlook Settings’

Click ‘Compose and Reply’ from the menu

Scroll down and select the Font you prefer

When finished, click ‘Save.’

Creating Your Signature

Having a great signature is one of the greatest assets to your email. It automatically attaches to each message you send from that email account. The signature provides the recipient with pertinent information such as;

  • Who you are
  • Where you work
  • What’s your title
  • What’s your contact information
  • Optional* Disclaimer about company policy on written communications

To create your signature do this:

Click the ‘Compose and Reply’ option

Type your signature and customize then click ‘Save’

You can choose to automatically include your signature in every email or only the ones that you compose. The choice is yours!

Do I have to make these changes for every Outlook source I use?

Yes, unfortunately, Outlook doesn’t seem to talk to itself on other platforms. If you change your default font on your Mac, you’ll need to do it again for your Windows computer.

Why didn’t my signature appear?

You will need to create your signature for each Outlook version you’re using. So if you created it on your Windows computer at work it won’t transfer to outlook.com.

How can I schedule my email to send it later?

You can click the small dropdown arrow located on the same button as the ‘Send’ button. This will give you a calendar to schedule your email to send later.

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