How to Sync Outlook Calendar with Google Calendar

Typically, every day starts and ends with a look at your Google Calendar. However, if you’re using Google and Outlook calendars simultaneously, you can get confused, and it can increase your chances of doing something wrong at some point.

The solution might be obvious—synchronization of your Google and Outlook accounts. If you’re interested in finding out how to sync both calendar apps and do it right, keep reading. This article explains the Google/Outlook calendar sync process on various devices and tells you how to do it successfully.

Use an Outlook Link to Sync Outlook Calendar with Google Calendar

Before you can sync Outlook and Google Calendar using one of several devices, you must first obtain an Outlook link. Synchronization of the two calendars doesn’t require any additional plug-ins or extensions as both platforms use the same format.

Here’s how to get the link from Outlook:

  1. Open your “Office 365” account.
  2. Go to “Outlook” and click on “Settings,” then “View All Outlook Settings.”
  3. Click on “Calendar,” then “Shared Calendars.”
  4. In the “Publish Calendar” section, you can get the link you need.
  5. Select “Calendar,” then “Can view all details,” then click “Publish.”
  6. Copy the “ICS link” (below the HTML link at the bottom) to use later in Google.
  7. Once you’ve acquired your Outlook calendar link, it’s time to finish the synchronization. Open “Google Calendar.”
  8. Tap on “Other calendars +” at the bottom of the page.
  9. Now, click on “From URL.”
  10. Paste the link saved and tap on “Add calendar.”
  11. In the “Other calendars” section in the bottom left area, you’ll see your Outlook calendar that you can select. The sync process is now complete.

You can save the calendar, change its colors, or even rename it. If you ever decide to disconnect the two calendars, you can do it by merely hovering over the calendar’s name and clicking on the “X” icon.

How to Sync Outlook Calendar with Google Calendar on iPhone or iPad

If you’re using your calendar mainly on your iPhone, there are several options to consider if you plan to sync the two calendars. One option would be to create multiple accounts for emails, but that won’t solve the problem overall.

The best solution is to add both calendars to your iPhone or iPad Calendar app. There you’ll be able to see all your meetings in a clear and organized manner without syncing Google and Outlook accounts. Plus, the process is straightforward, and it won’t take a lot of your time. Here’s how to do it:

  1. Open “Settings” on your iPhone or iPad.
  2. Choose“Calendar” from the list.
  3. Tap on “Accounts.”
  4. Add your “Google” and “Outlook” accounts to your iPhone or iPad.
  5. Slide the “Calendars toggle” to the right to sync all calendars.

Once you complete the process, all data will automatically appear on your calendar app, and you’ll no longer experience problems such as double booking or overlapping meetings.

How to Sync Outlook Calendar with Google Calendar on Android

Should you want to use multiple calendars on your Android phone or tablet, one of the best solutions is to install the free Microsoft Outlook app. Once you have it on your phone, you can choose to connect it with the Google Calendar to have all your schedules in one place.

Here’s how you can install Microsoft Outlook on your Android phone:

  1. Open the “Google Play Store.”
  2. Find “Microsoft Outlook” and tap on “Install.”
  3. When the process finishes, tap on “Open” and sign into your account.
  4. In the pop-up that appears, link your account to other Google accounts.

How to Sync Outlook Calendar with Google Calendar on Mac

Sometimes it’s easier to keep two calendars updated on the same platform rather than synchronizing them. If you prefer to use Google Calendar through Outlook, there’s a way to do it. The first step is to install the Outlook app on your Mac and then connect it with the Google account you’re using. Here’s how the process works:

  1. Open “Microsoft Outlook.”
  2. Click on “Outlook,” then “Preferences.”
  3. Select “Accounts,” then click on the “+” in the lower-left corner.
  4. Tap on “New Account” and login into your Google account with your credentials.
  5. Click on “Continue.”
  6. Decide which Google account you want to synchronize and tap on it.
  7. When asked to authorize Microsoft Apps to access your calendar, click on “Allow.”
  8. In the pop-up, click on “Open Microsoft Account,” then tap on “Done.”
  9. Click on the “calendar” icon to see all your Google Calendar events in Outlook.

How to Sync Outlook Calendar with Gmail

Although Gmail doesn’t have an official desktop app, it still works well with Microsoft Outlook, providing users with the best of both worlds. Here’s what you need to do to sync Outlook Calendar with Gmail:

  1. Open your “Gmail” account.
  2. Tap on the “gear icon” to open “Settings.”
  3. Tap on the “Forwarding POP/IMAP” and ensure it’s checked.
  4. Click “Save Changes.”
  5. Now it’s time to connect the two accounts. Open your “Outlook” account.
  6. Tap on “File,” then “Add Account.”
  7. Enter your “Gmail address” and select “Advanced options.”
  8. Choose “Let me set up my account manually.”
  9. Click on “Connect.”
  10. Add input info for “IMAP account settings.”
  11. Enter your password and tap on “Connect.”
  12. When the account setup becomes complete, click on OK.”

How to Sync Outlook Calendar with Google Calendar on Chromebook

Syncing Outlook and Google Calendar on Chromebook is not a particularly simple process. Here’s how you can connect your Outlook calendar with Google’s using a Chromebook:

  1. Open your “Google Calendar.”
  2. Click on the “gear” icon, then tap on “Settings.”
  3. Select “Import & export,” then choose “Export” to download the .ics files.
  4. Open “Microsoft Outlook” and tap on “File.”
  5. In the left sidebar, click on “Open & Export.”
  6. In the “Open” menu (to the right of the sidebar), choose “Import/Export.”
  7. When you see the pop-up window, select “Import an iCalender (.ics) or vCalendar…” option from the list and click on “Next.”
  8. Find your “.ics” file you downloaded/exported from Google Calendar and tap on “OK.”
  9. In the popup confirmation, click “Import” to add the exported Google calendar to Outlook or “Open as New” to make a new one. All your Google items will show up on your Outlook Calendar with the “Import” option.

How to Sync Outlook Calendar with Google Calendar on Windows 10

If you’re using Windows 10 on your computer and you’re eager to link your Outlook calendar with Google’s, here’s what you should do:

  1. Open your “Google Calendar.”
  2. Click on the “gear” icon and tap on “Settings.”
  3. Tap on “Import & export,” then choose “Export” to download the .ics files.
  4. Open “Microsoft Outlook” and tap on “File.”
  5. In the left sidebar, click on “Open & Export.”
  6. In the “Open” screen to the right of the navigation bar on the left, select “Import/Export.”
  7. When you see the pop-up window, choose “Import an iCalendar (.ics) or vCalendar…” option, then click “Next” to upload your .ics file.
  8. Browse for your downloaded/exported “.ics” file, select it, then click “OK.”
  9. Click on “Import” and all your Google items will show up in your Outlook Calendar. You can also select “Open as New” to create a seperate one, but importing meshes it with Google Calendar.

How to Import an Outlook Calendar into Google

Having all your calendars synced with Google would be more convenient if you use Google Calendar more often than Outlook. Here’s how to do it.

  1. Open your “Office 365” account.
  2. Go to “Outlook” and click on “Settings,” then select “View All Outlook Settings.”
  3. Click on Calendar and then Shared calendars.”
  4. In the “Publish a Calendar” section, you can get the link you need.
  5. Select “Calendar,” then choose “Can view all details” and then click on “Publish.”
  6. Copy the “ICS link” to use it later in Google.
  7. Open “Google Calendar” and finish the synchronization. Tap on “Other calendars +” at the bottom of the page.
  8. Next, click on “From URL.”
  9. Paste the link saved and tap on “Add Calendar.”
  10. Among other calendars, you’ll see a new calendar that you can select.

Later, you can save the calendar, change its colors, and rename it. If you ever decide to disconnect the two calendars, you can do it by merely hovering over the calendar’s name and clicking on the “X” icon.

How to Import a Google Calendar into Outlook

Sometimes, users find it easier to use Google Calendar directly through Outlook. However, it requires a lengthy synchronization process between the two accounts.

  1. The first thing is to have your Google Calendar ready for the merge. Open “Google Calendar.”
  2. Hover over the calendar you want to share and click on the “vertical ellipsis” (three-dot icon).
  3. Click on “Settings and Sharing,” then scroll down and select “Integrate Calendar.”
  4. Look for and copy the “Secret Address in iCal Format” URL.
  5. Now, it’s time to transfer the data to Outlook. Visit “Outlook.com” and select “Outlook Calendar.”
  6. Select “Add Calendar -> From Internet.”
  7. Paste the address you’ve copied, and tap on “OK.”

Now, you can access all your Google Calendar meetings on Outlook and have everything in one place.


In closing, having just one calendar that incorporates all your meetings, appointments, and calls helps keep you organized without confusion. Synchronizing both Google Calendar and Outlook Calendar prevents missed events for home or work and enables you to avoid duplicate bookings if you run a customer-based business. Also, since you may have multiple accounts, you can now connect all of them regardless of whether you’re using each one on a phone or computer.

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