Xerox DocuMate 4700 review

Large-format ADF scanners are expensive for SMBs that rarely need A3 copies, but Xerox’s DocuMate 4700 offers an affordable solution. This standalone flatbed scanner handles up to A3 paper sizes, and, thanks to its internal USB hub, works seamlessly alongside Xerox’s DocuMate A4 ADF devices.

Installation on a Windows 8 desktop was swift, and as Xerox also includes WIA, TWAIN and ISIS drivers, the 4700 will work happily with any compatible software or application.

The high-quality software bundle includes the Visioneer OneTouch utility, which enables the scanner’s Function button to be linked to a range of actions. Up to nine actions can be programmed, including scan-to-printer, application, email, fax, FTP server, SharePoint and a range of cloud destinations.

OneTouch is brilliant when it comes to cloud scanning: the software provides quick links for a multitude of remote destinations. From the Visioneer Connect web form, links can be requested for Box.net, Evernote, FilesAnywhere, OfficeDrop and more, and the free installer adds an option for Google Drive. Dropbox implementation is basic, however – simply create a scan-to-storage profile for your local Dropbox folder.

Scan speeds are nippy. A4 colour documents scanned in eight seconds at 300dpi and 16 seconds at 600dpi; A3 documents took ten seconds at 300dpi and 25 seconds at 600dpi. Scan quality is ample for documents, but the maximum 600dpi optical resolution is restrictive for scanning photos. Detail and contrast are acceptable, but speckling was apparent on areas of solid colours and backgrounds.

The Acuity plugin’s anti-skew function works well, but the image post-processing is less remarkable: although clarity improved, it slightly smeared some of our test documents. The redaction feature is nifty, though, and can be used to quickly obscure specific areas on sensitive documents.

Xerox has put together a great-value package. It comes into its own teamed with a DocuMate A4 ADF, but even on its own, the DocuMate 4700 has plenty going for it.

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