Asana – How to Create a Team

As one of the most popular weband mobile team organization apps, Asana heavily revolves around the concept ofteams in each Organization. Teams are subsets of members in an AsanaOrganization. Each of the teams has its Members, projects, chats, andcalendars.

If you are new to Asana, youprobably want to know how to create a team on it. You probably have many otherquestions, as well. We hope that this guide will help you out.

How to Create a Team on a Windows, Mac, or Chromebook PC

First of all, there’s no desktopapp for Asana. This means that there is no Windows, Mac, or Chromebookapp/extension. So you’ll be accessing Asana via the browser from anydesktop/laptop platform that you plan on using. Therefore, the method isidentical across all three.

There are two ways to create ateam on Asana, via the Admin Console and the Omnibutton.

Admin Console

  1. Navigate to your Admin Console on Asana
  2. Click the Teams entry, located on the sidebar in the left part of the browser
  3. Select Create Team
  4. In the pop-up window, add the team name, description
  5. Then, add the members that you’d like to be in the team
  6. Select the privacy settings that you’d prefer
  7. Once you’re done, select Create Team

Omnibutton

  1. Select the orange plus button (Omnibutton) in the upper-right corner of the browser
  2. Perform the steps as outlined above

Can You Create Teams on iOS and Android?

Asana is a web and mobile app –it has responsive apps on iOS and Android and is accessed via the browser ondesktop and laptop devices. Unfortunately, as of yet, there is no way to createa team using the iOS/Android app on your phone or tablet. However, a workaroundexists. This involves accessing your Asana Organization using the browser onyour tablet or mobile and switching to the desktop mode. This mode will show thewebsite version intended for desktop.

Here’s how to access thedesktop view on Safari and Google Chrome

Safari

  1. Open the Safari browser
  2. Select Request Desktop Website
  3. Repeat the steps to switchback to the mobile version,

Google Chrome

  1. Step 1

    Open the Google Chrome browser
  2. Step 2

    Go to Asana.com
  3. Step 3

    Tap the three-dot icon in the upper-right corner of the screen
  4. Step 4

    Tap the checkbox next to Desktop site
  5. Step 5

    Uncheck the box to revert to the mobile version of the site

Asana Tips for Teams

Now that you’ve successfullycreated a team or teams on Asana, you’re probably eager to get down tobusiness. In that light, here are some tips for teams in Asana that are sure tohelp you boost your organization skills.

Task Naming

As essential as it may seem,task naming is an often-overlooked skill in team organization Here are sometips that will help you get started.

  1. Step 1

    Start with a verb (Send, Consider, Fix, Implement, etc.)
  2. Step 2

    Use sentence case (don’t capitalize the first letter of every word like with title case), as this will make the tasks easier to read
  3. Step 3

    Be concise – you aren’t writing an essay but assigning tasks, which are best kept short and to-the-point

Turn Off Email Notifications

You may think that emailnotifications are benefiting your team. After all, if they receive anotification, they’ll know when the changes are made. And like any otherorganization-based software, Asana will notify you of any change that occurs. Emailswill start piling up and team members will start disregarding thenotifications.

Instead of this, encourage teammembers to turn the email notifications off altogether. They’ll be encouragedto frequently visit the Asana planning board and actually be more up-to-datewith the work.

Today, Upcoming, and Later

In Asana, you organize yourpersonal tasks under Today, Upcoming, and Later lists. Make use of these lists as they will make things muchmore organized. Asana has even assigned shortcuts for assigning entries to eachof the three lists. Select an entry and select Tab+Y, Tab+U, or Tab+L, to assign the tasks to Today, Upcoming, or Laterlists, respectively.

Use Other Shortcuts

In addition to the threementioned shortcuts, there are various other that will help you navigate theAsana interface much quicker. Of course, you won’t remember and use everysingle one, but here are some that we definitely recommend.

  1. Step 1

    Move task up/down – K/J
  2. Step 2

    Archive – I
  3. Step 3

    Delete selected task – Tab+Backspace
  4. Step 4

    New Task – Enter
  5. Step 5

    Quick add task – Tab+Q

Use the Mobile App

The mobile Asana app definitelydoesn’t come with all the features of Asana on the desktop browser, but the appis definitely useful. There are both iOS and Android versions. When you’re awayfrom your desk, you can refer to the mobile app to check on things quickly, addtasks, add comments, and so on.

Use Projects Sparingly

Organizing your work using theProjects feature on Asana is convenient, but if you start trying to find aperfect project for every single task, you’ll end up frustrated and wastingyour time. Creating tasks, assigning them to people, and notifying team membersare central when it comes to organization.

Encourage Your Team to Use Asana

Seeing as how you’ve alreadymade your choice to use Asana for team organization, you should emphasize it. Now,new team members won’t really be too inclined to use Asana and learn about it.They’ll treat it as something they must use. In order to get your team memberson board with this organization software, encourage them to create tasks.

Instead of creating a task inAsana for your team members, contact them via the team communication platformor in person and ask them to create a task for you and assign it to you. Thiswill help your team members learn how to use Asana and improve team synchronization.

Recurring Tasks

In business, some tasks thatneed to be performed are one-offs. For instance, “Purchase this softwarelicense.” However, some tasks are recurring – for example, “Perform weeklystandup.” Instead of creating a task for each week’s standup that occurs on thesame day, and at the same time, you can make a recurring task that’s automaticallycreated each week. Recurring tasks can be set to recur according to your needsand preference.

The Vacation Indicator

To avoid confusion andorganization problems while you’re on vacation, your team members should knowwhen you aren’t available. If you set your vacation indicator to Away, your co-workers will be able tosee it at all times, which can help them focus on assigning the task to someoneelse. Avoiding confusion is essential in organization and planning.

Mention Projects

Yes, you probably know that youcan mention people by using the @sign and adding the user’s name after it. However, Asana also allows you to mentionprojects, as well. This creates a link to the project that you’ve mentioned,which makes navigation much easier. To mention a project, just type its firstfew letters after typing “@.”

Additional FAQ

How do I merge teams together?

You might think that merging two teams isn’t an available feature on Asana. But the developers have thought of this, enabling you to manage two teams together effortlessly. Just go to the task that you want to move, right-click it, and select Move to Another Team. Choose the team you want to move the task to, and you’re done.

How many teams are you allowed to have in Asana?

You can have as many teams per organization in Asana as you want to. However, the free version of Asana only allows for 15 members per organization. This limitation is something worth keeping in mind if you don’t want to pay for an organization platform.

How many projects can you have in Asana?

There isn’t a limit on how many projects you can make under a single Asana Organization. However, if the number of active projects goes into the hundreds, you can expect performance issues. Plus, a large number of projects can turn out very confusing.

Does Asana cost money?

There is a free version of Asana, as discussed before. However, the 15-people limit can become problematic at some point. The Premium version of Asana will set you back $10.99 monthly if you choose to be billed annually. If you choose monthly billing, Asana Premium costs $13.49 per month. The Asana Business plan is $24.99 a month if paid annually and $30.49 if paid monthly. Finally, there’s the Enterprise plan, but you’ll need to contact Asana to get the price quotes.

Is Asana good for one person?

Yes, even if you plan on using Asana for personal planning, you’ll get around it quickly, and it will prove effective.

Teams and Asana

Asana has various team-basedmanagement options, considering it is focused on teamwork and collaboration. Wehope that the tutorial and tips that we’ve supplied here will help you navigateAsana seamlessly.

Have you found this articleuseful? Did you learn a bit more about Asana? If you have more questions, feelfree to hit the comments section below. Fire away!

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