How to Copy a Page in Notion

Copying a single document page can sometimes save you hours of extra work no matter what program you work in. There’s nothing easier than simply duplicating a piece of content to transfer its structure to a new document. If you’re looking for instructions when it comes to duplicating Notion pages – you’ll find them in this article.

How to Copy a Page in Notion

You’ll also learn how to share Notion pages or use them as templates, organize your workspace, add pictures, and many other useful things.

How to Copy a Page in Notion

Luckily, copying a Notion page is a pretty straightforward process that won’t take more than 10 seconds of your time. There are two ways you can duplicate your page, and we’ll show you both.

Copy a Page in Notion From the Sidebar

Here’s the first method to copying pages in Notion, and it’s done from the sidebar.

  1. Launch Notion on your PC or Mac.
  2. Head over to the left-hand panel and find the page you want to copy.
  3. You’ll see two buttons appear: the ellipsis (…) and a plus button (+). Click on the ellipsis. This will open up that specific page’s menu.
  4. Choose the “Duplicate” option from the dropdown menu.
  5. You’ll now see a copy of your page in the left-side panel. It will show as “Copy of [page name],” and it will appear right under the original page by default. You can drag it up or down the list by simply clicking and holding the page, then dragging it to wherever you want to place it.

Copy a Page in Notion Using Shortcuts

There’s an even easier way to duplicate a page in Notion – and it’s by using shortcuts.

  1. Launch Notion on your PC or Mac.
  2. Head over to the left-hand panel and find the page you want to copy.
  3. Click on that page and press the following shortcuts:
    • Control + D for Windows
    • Command + D for Mac

You have now made a copy of your Notion page.

How to Organize in Notion

It’s no secret that Notion is becoming one of the fastest-growing productivity apps on the market. It’s all because of its extremely well-organized ecosystem, which is a robust mixture of content blocks. Blocks that you can create and customize infinitely and according to your own needs.

If you’re just starting to use Notion, you might wonder how to organize your pages so they’re as functional as they can be.

We’ll give you a couple of useful tips to help you get the most out of the app as a newbie:

  • Use a single workspace in the beginning. You might get lost juggling between different workspaces if you jump straight into this. Get used to juggling pages first and then move onto juggling workspaces.
  • Dedicate each page to a specific topic. We know this advice can seem a bit contradictory, as you can have a to-do list within a “Journal” page. But what you shouldn’t do is mix work-related pages with, say, your journal page. If some content from your journal also needs to go to your work page, you can simply link these pages instead of copying the same text everywhere.
  • You can also create subpages for related topics inside one page, just like you’d make a subfolder inside a folder on your computer.
  • Use headings to give your page a more organized look. You can play with three different heading types and sizes – using some of them as subheadings as well.
  • Create icons for your pages and choose them by the page type. For example, if you have a “French class” page, put a French flag as its icon. Even though it might sound silly, it will help you organize your page list better and find pages quicker. As you start adding more pages, it will take longer to find each page and, by using icons, this task can be made much quicker.
  • Play with tables, lists, or boards – these will help visually organize your content much more effectively.

How to Share Notion Pages

You can share any page you want with others. You can choose whether you wish to share with one person, with a team, or with the web. We’ll show you what to do for each of these options:

Share With a Single Person

  1. If you’re working with a team, start with the page you want to share in “Private” on the sidebar.
  2. Click on the “Share” button at the top right-hand corner of the page.
  3. Select the “Add people” option.
  4. Enter the email address of the person you want to share the page with.
  5. Pick a level of access (full access, view only, comment only).
  6. Finish by clicking “Invite.”

If the person you’re sharing the page with is not in your workspace, they will join as a guest. Otherwise, their profile photo will show in the invite menu, and you’ll see the “Shared” tag next to that page in the sidebar.

Share With a Team

To share your page with people who share the same workspace as you, follow this step:

  • Make a new page in the “Workspace” section of your sidebar. All members of that workspace will be able to see the page.

If you want to share an existing page, follow this step:

  • Drag the page from the “Private” section to the “Workspace” section to share it with everyone.

Share a Page’s URL

One of the most common ways to share a Notion page is via URL:

  1. Click on the “Share” option from the page menu at the top right.
  2. Select “Copy Page Link” and share it with whoever you want to have access to that page.

Share With the Web

If you want your page to be public so that everyone can have access to it, follow these steps:

  1. Click on the “Share” button at the top of the page.
  2. Switch on the “Share to web” toggle button.
  3. Copy the link and share it with your audience. They will be able to see the page even if they don’t have a Notion account.

You can further set the access levels to decide whether your audience can edit, comment, or only view your page content.

How to Use Any Notion Page as a Template

You can use any Notion page that is publicly shared as a template in your workspace. Just follow these steps:

  1. Copy the URL of the page.
  2. Paste it into any Notion page you have and select “Link to Page.”
  3. Duplicate the “Link to Page” block: press Control + D on Windows or Command + D on Mac.

Note: If enabled, temporarily disable the “Disable public access to pages” in your workspace security settings.

  • Toggle back the sharing option for your page.
  • Remove the “Link to page” block from the second step.

Maybe you want to create a template out of your own content. For example, maybe you want to fill out the same form every day. In that case, you can use Notion’s Template button.

Here’s how to add the button to your page:

  1. Press the “+” sign that shows in the left margin when you hover over. Alternatively, just type /template button on the page body.
  2. Find and click on the “Template Button” option.
  3. Give a name to your button under “Button name” and simply drag the content you want to copy into the “Template” section. If you wish, you can create content there as well. Feel free to delete the default to-do list configuration setting.
  4. Once you’re done customizing the configuration form, simply hit “Close” and click on this button every time you want to use that template.

How to Copy a Template From Notion Template Gallery

Choosing templates from Notion’s template gallery can be a real time-saver when it comes to designing your page. They have dozens of great templates to choose from, sorted into different categories.

Here’s how to quickly copy a template:

  1. Head over to the left-hand panel and click on the “Templates” button.
  2. Find the template you want to copy in the Notion Template Gallery.
  3. Select the “Use this template” option. This will copy the template straight into your workspace.
  4. Now you can start editing your template.

How to Enable Another Notion User to Copy Your Template

If you want to share your template with your friends or colleagues, just follow these simple steps:

  1. Head over to the page or template you want to share.
  2. Click on the “Share” option at the top right-hand side of the screen.
  3. Toggle the “Share to the web” button so it’s enabled.
  4. Do the same for the “Allow duplicate as template” button.
  5. Copy the link.
  6. Share the link with others.
  7. Now others can use your template and duplicate it.

Additional FAQs

How Do You Add a Picture to a Notion Page?

If you want to add a picture to your Notion page, you should know that this is a relatively straightforward process. There are a couple of ways to do so:

• Type /image on the body of the page you want to insert a picture to and hit the “Enter” key on your keyboard.

• Click on the “Choose an image” button to choose a picture from your computer.

• Alternatively, you can go to “Embed link” to paste the image URL if you’re copying off the internet. In that case, click on “Embed image” to add it to your Notion page.

Another way is to drag and drop a picture into your Notion page.

Managing Your Notion Pages

Knowing how to copy, share and organize your pages are some of the basic steps worth learning to navigate through Notion with ease. There’s a lot of things to digest when you’re just starting to explore this increasingly popular app, but that’s why we’re here to help. At this point, you should be able to manage your Notion pages more effectively.

How do you copy pages in Notion? Do you prefer to use shortcuts or the sidebar option?

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