How to Add Tags to Notion

In Notion’s own words: “Notion is a collaboration application.” It’s the closest a collaboration platform will ever get to programming. You can even code inside the app. Notion is quite the beast under the hood, delivering immense functionality and infinite possibilities.

How to Add Tags to Notion

In online collaboration, tags are essential Here’s how to add tags to Notion.

notion add tags

Creating a Tag Database (Gallery View)

To start, let’s see how to incorporate a smaller database in a master list. This process gets done using relation. First, you need to make a gallery for tags. So, create a database and make sure that it’s a gallery database. Once in the database, go to the Name property and use one emoji to Insert Categories and another one to Tag names.

Now, go to Properties, select Card Preview, and click None. Then, go to Customize and choose Card Size in the Properties.

notion how to add tag

Now, it’s time to add the tags that you’ve created. Go to “Properties” again and select “Add a property,” located at the bottom of the drop-down window.

Now that you know the basics of tags in Notion, feel free to mess around with the available options and tags.

How to Add Mentions

People often confuse tags with mentions. This situation is why many people complain about not being able to tag people in Notion. However, contrary to this, Notion’s @ symbol is very powerful. With this feature, you can create links to other pages within your workspace or mention other members of your collaboration space. You can also use it to add dates to pages, as well as to set reminders.

Mentioning a Page

Page mentioning is probably the most critical aspect of Notion. Without it, every Notion user would get lost, and the collaboration platform would bring more harm to the table than good. Mentioning or referencing a page in Notion is as simple as typing @, followed by the title of that page. A menu will appear, prompting you to select your desired page. Select the one that you need and hit Enter. Now, you can use this link to jump to said page quickly and seamlessly.

Don’t worry about changing that page’s title, as the reference links you’ve added will change accordingly.

Mentioning a Person

You can mention a person in a discussion, on a page, or inside a comment. This process will notify the person in question, prompting them to look at where you’ve tagged them. All you need to do is type @ and then the person’s name to mention them. This step is a vital function that allows you to ask your teammates for ideas, suggestions, answers, etc. It’s also brilliant for assigning new tasks, which is the pillar of online collaboration.

Take note that, to receive the notification, the user needs to have page access on the one you’re mentioning them in. Be careful as this makes it easy for misunderstandings to happen.

Mentioning a Date

You may be used to automatic dating on platforms like Facebook, Twitter, etc. Notion, however, isn’t a social media platform—it’s a fully-tweakable workplace that allows you to shape it according to your preference. Of course, this means that you need to pay attention to the minute details, like adding timestamps.

Press @ and enter “today,” “yesterday,” or “tomorrow,” and the entry will add the timestamp of that date. The days will turn into dates as time passes. You can also enter “@12/1” and a timestamp that looks like “Dec 1, [year in question]” will get created.

Adding Reminders

Adding reminders is also done through the “@” command in Notion. This reminder will send you a notification (when the time is right) to remind you of a particular event, task, or page. This feature gets used for setting due dates—an unavoidable aspect of any collaboration effort. You can, of course, use it to remind yourself or your team of anything that comes to mind.

To add a reminder, type “@remind” and then add time/date/both. For instance, “@remind 10am,” “@remind tomorrow,” or “@remind Thursday at 3pm.” This command creates a blue tag displayed in your Notion calendar. When a reminder passes the due day in question, the tag turns from blue to red.

Adding Tags and Mentions in Notion

Although tags and mentions often create confusion, these two features are both used in Notion. The tag function isn’t directly available, but you can use the workaround mentioned above to develop the ability to tag things in Notion.

When it comes to mentions, the “@” function is incredibly powerful on the Notion platform. You can use “@” to create references to other pages, to nudge and notify colleagues, to assign due dates, to keep track of work, and to create reminders for yourself and everyone else on the team.

Have you tried using tags and mentions in Notion? How did it go? Did you learn anything new? Feel free to hit the comment section below with any additional advice or questions related to Notion.

3 thoughts on “How to Add Tags to Notion”

Avatar FG says:
So, the only thing we can tag… are databases…
We have to turn everything in to a databases… over complex to me. I need a simple and noninvasive system.
Back to Evernote!
Avatar FG says:
But how to tag a page?!?
Avatar FG says:
So, the only thing we can tag… are databases…
We have to turn everything in a databases… over complex to me. I need a simple and noninvasive system.
Back to Evernote!
Avatar FG says:
So, the only thing we can tag… are databases…
We have to turn everything in to a databases… over complex to me. I need a simple and noninvasive system.
Back to Evernote!
Avatar FG says:
So, the only thing we can tag… are databases…
We have to turn everything in to a databases… over complex to me. I need a simple and noninvasive system.
Back to Evernote!

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