How to Change a Signature in Outlook [PC or Mobile]

Your email signature is a quick way to verify who you are and provide your business details conveniently. It’s like a virtual business card with all your pertinent information and adds a personalized touch to every email you send.

How to Change a Signature in Outlook [PC or Mobile]

But as your circumstances change, your signature details may require altering. If you want to know how to change your signature in Outlook, we’ll take you through the steps in this article.

In addition, our FAQs include how to personalize your email signature by including a photo or logo, as well as how to add a handwritten signature.

How to Change a Signature in Outlook on a Windows PC

To change your signature in Outlook via Windows:

  1. Launch Outlook.
  2. Click on “File,” “Options,” “Mail,” then “Signatures.”
  3. Click on the signature you wish to change.
  4. Make your changes via the “Edit signature” box.
  5. Once you’re done, click “Save” then “OK.”

How to Change a Signature in Outlook on a Mac

To change your Outlook signature via macOS:

  1. Launch Outlook.
  2. Choose “Preferences” from the Outlook menu.
  3. Beneath “Email,” select “Signatures.”
  4. Beneath “Signature name,” select the signature you wish to change.
  5. Beneath “Signature” in the right pane, update your signature.

How to Change a Signature in Outlook on an iPhone

To update your Outlook signature via the Outlook app on your iPhone:

  1. Launch the Outlook app.
  2. At the top left, tap your profile icon or the hamburger menu.
  3. Tap the Settings gear icon.
  4. Go to the “Mail” section.
  5. Click “Signature.”
  6. In the “Signature” screen update your signature.

How to Change a Signature in Outlook on an Android Device

To update your signature via the Outlook app on your Android device:

  1. Open the Outlook app.
  2. Tap “File,” “Options,” “Mail,” then “Signatures.”
  3. Tap the signature you wish to edit and make your changes via the “Edit signature” box.
  4. Once you’re happy with the results, tap “Save” then “OK.”

How to Change a Signature in Outlook 365

To update your signature using Outlook 365:

  1. Launch Outlook.
  2. Click on “File,” “Options,” “Mail,” then “Signatures.”
  3. Click on the signature you wish to change.
  4. Make your changes via the “Edit signature” box.
  5. Once you’re done, click “Save” then “Ok”.

Additional FAQs

How do you add a picture to your Outlook email signature?

To add an image or company logo to your email signature in Outlook:

1. Launch a new email.

2. Choose “Signature” then “Signatures.”

3. Select the signature you wish to include an image to in the “Select signature to edit” box.

4. Click the picture icon, find your image file then click “Insert.”

5. Right-click the picture to resize it, then select “Picture.”

6. Click the “Size” option, then use the choices to resize your picture. Check the “Lock aspect ratio” checkbox to keep the image proportions.

7. Once you’re happy click “OK,” then “OK” again to save the changes.

How do I create a signature template in Outlook?

If you want to create an email signature using a signature gallery template, choose a signature template you like to copy into your message, then customize it.

1. Once you have downloaded the signature template you want to use, open it in Word.

2. Select the different parts of the signature then select “Copy.”

3. Launch Outlook, then choose “New Email.”

4. Paste the signature into the email message body.

5. Now customize the signature by changing the text, adding a photo, or adding your hyperlinks.

To change your logo/photo:

1. Right-click the image then choose “Change Picture.”

2. Select your photo’s source location.

3. Click “Insert.”

4. Select the image to get the drag handles, then use these to resize the image as necessary.

5. Choose the “Format” menu options to format your image.

To include hyperlinks:

1. From the signature, right-click on a social media icon or select website text, right-click then select “Edit Link.”

2. Enter the link to your social profile in the “Address” field.

3. Click “OK.”

To save your signature:

1. Select all the components of the signature, right-click and select “Copy.”

2. From the “Message” menu click “Signature,” then “Signatures.”

3. Select “New” then give your signature a name, e.g., “Personal” or “Business.”

4. From the “Edit signature” field, right-click and choose “Paste.” Your signature is now shown in the field.

5. Select “OK” to save.

Now all your messages will automatically include this signature

How do I make my signature look handwritten?

To include a handwritten signature, you can either scan or take a photo of your handwritten signature, then add it to your Outlook signature. To do this in Windows:

1. Sign your signature on a piece of white paper.

2. Either scan or take a picture of it and save it on your computer in .gif, .png, .jpg, or .bmp file format.

3. Open the file on your computer.

4. Click it to open the Picture Tools “Format” tab, then select “Crop” to crop the image.

5. To save the signature as a separate file, right-click the image, then select “Save as Picture.”

6. To include the signature in a document, select “Insert” then “Pictures” and choose your saved signature.

To add a handwritten signature using Outlook via macOS:

1. Write your signature on a plain piece of white paper.

2. Take a picture or scan it, then save it on your computer in .gif, .png, .jpg, or .bmp file format.

3. Open the image file on your computer.

4. Click it to open the Picture Tools “Format” tab, then click “Crop” to change the proportions if needed.

5. To save your signature as a different file, right-click it then select “Save as Picture.”

6. To add the signature to a document, select “Insert” then “Pictures” and choose your saved signature image.

To include additional typewritten information such as your job title, email address, etc with your handwritten signature via desktop:

1. Beneath the picture of your signature, type the other information you wish to include.

2. Select the picture and your text.

3. Select “Insert” then “Quick Parts.”

4. Select “Save Selection to Quick Part Gallery.” This launches the “Create New Building Block” box.

5. Type the name of your signature in the “Name” box.

6. Click “AutoText” via the “Gallery” box.

7. Choose “OK.”

Whenever you wish to use this signature:

1. Put the insertion point where you want to insert the signature block.

2. Select “Insert,” “Quick Parts,” “AutoText,” then select the name of your signature block.

Changing Your Autograph in Outlook

Outlook’s email signature allows you to finish every email with a quick summary of your contact details, making sure your recipients can easily reach you via different methods. The process is so simple that designing professional signatures and changing your signature details whenever you need to in Outlook is a piece of cake.

Have you ever used any of Outlook’s templates to design a signature? If so, were you happy with the way it turned out? Let us know in the comments section below.

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