Google Keep vs. Notion

Are you a student, a professional, or just want to organize your daily activities into an easily accessible list? Keeping notes can help you organize your to-do list in a way that helps you stay on top of your assignments. And thankfully, there are different note-taking apps out there for you to evaluate before choosing the best option.

Google Keep vs. Notion

For instance, Google Keep and Notion are two note-taking apps with great reputations. They are two of the most popular options available. To help you make the right choice between the two, this article will discuss what you need to know about Google Keep and Notion.

Google Keep vs. Notion

Google Keep

Google Keep is a popular free note-taking app from Google. This application is used by millions of people across the globe to make to-do lists, study notes, and record other crucial details. The app allows you to outline your notes in different formats, such as recordings, images, text, and tables.

In addition, this app perfectly integrates with other platforms, such as Google Drive, which enables you to share your notes with the other members of your team. By integrating with Google Drive, it automatically backs up your data since Google Drive is a cloud-based storage system.


Notion is a fully stacked note-taking app used for project management and tracking ongoing tasks. There is a free version or several paid version that offer more bells and whistles for businesses of different sizes. The app comes with multiple features that aid note-taking to make it worth your notice. Also, Notion can create to-do lists on a database enabling you to manage all your critical projects from one point.

This app is designed for people looking for more advanced note-taking features and a detailed user interface. It’s also ideal to give yourself time to spend learning how the available features work.


Speaking of the features, Google Keep and Notion are made up of different features that aid in note-taking. Let’s learn more.

Google Keep

When using Google Keep, you can record audio and transcribe it later using the transcription features built into the app. Since the notes are stored in the cloud, you can easily access them on your computer or mobile device, depending on which one is nearby.

When you’re conducting team projects, Google Keep gives you a collaborative platform where you can share ideas and take notes in real time. When you are done using the notes and don’t need them anytime soon, you can simply archive them.

Categorizing your notes in Google Keep is also pretty simple since you can easily label your work in your preferred format. In addition, you further enhance the notes and insert drawings or links to key information.


Notion includes customizable templates that you can easily fine-tune to match your requirements. It also features a project management tool that allows you to keep on top of multiple assignments and organize your tasks in a specific framework. Note that this app also features drag-and-drop capabilities that enable you to further organize information easily.

You can create notes in Notion using different formats such as code snippets, videos, audio, and several others. It also allows you to add reminders to your work based on their deadlines to ensure that all the work is completed on time.

You can integrate Notion with other applications to help you organize your data in a more accessible manner. Notion enables you to organize your notes using filters, tags, and categories.


Even though both Google Keep and Notion are primarily used for note-taking, they differ in terms of functionality.

Google Keep

Google Keep is good at simple and quick note-taking, which saves you time when you are in a hurry. Once you have outlined the quick notes, you can make edits using the editing tools displayed on the dashboard.

Also, you can manage your projects on the database using project management tools. This means you can integrate Google Keep with other applications used in project management to ensure that you’ll have access to different devices for top-level accessibility.

You can use advanced formatting features such as the ability to add multimedia, tables, and charts to your notes, depending on the nature of your project.


Notion features multiple advanced editing features such as adding coding snippets to your notes. To further aid the process, the code is highlighted and broken out and you can select the language from a dropdown menu.

This application also integrates well with other applications such as spreadsheets to improve project management activities. Notion also gives you room to assign tasks, monitor progress, and organize files in different ways.

User Interface and Design

Before choosing a note-taking application, you, of course, need to consider the general user experience to make sure it’s the right one for you. Below is a comparison of the Notion and Google Keep user interface and design.

Google Keep

Google Keep comes with a simple user interface featuring a minimal design that makes it easier for you to learn how to take notes and organize them within minutes. The app can be used on mobile or desktop since it operates in the cloud.

The minimalist design also makes it easier to navigate through and you can arrange the notes in a preferred order or color the background of the note to make related projects easily identifiable.


Notion features a clean design with multiple features that helps enhance the specificity of your note-taking activity. The user interface gives you the ability to monitor projects in progress, find out who is on the project team at a glance, and other useful information.

The drag-and-drop features make it simple for you to customize the user interface to make it easier to navigate. In addition, multiple customization features enable you to design your workspace based on your specifications.

The ability to customize the notes can make the transition to using Notion a bit easier for users new to app-based note-taking. But investing some time and effort into learning how it works can pay off

Use Experience

When you open both Google Keep and Notion, you will realize that there is a major difference in user experience.

Google Keep

Google Keep operates like a digital bulletin board where you can post notes using stickies, pictures, write memos, and much more. You can easily label your notes in Google Keep and organize your data based on the nature of the project you are running.

Google Keep and its simple features make it so that what you want is exactly what you get. The app also gives you enough additional tools to unleash your creativity and customize your workbook to align with your specific needs.


With Notion, you can customize every part of the note-taking activity to suit your requirements. You get to design exactly how you want your pages to appear, and all new pages you create are aligned on the sidebar to give you quick while working.

It also allows you to create subpages that are essential in helping you develop new ideas before coming up with a complete picture. This ability to create more detailed pages that are connected to the main idea of a project gives you a depth of productivity that may be lacking with Google Keep.

What’s the Best Option Between Google Keep and Notion?

Even though both Google Keep and Notion are good at note-taking, Google Keep is an option loved by many due to its simple interface that is easy to navigate. It may take a slight edge over Notion which might require those who opt for it to spend more time and effort to learn how it works.

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