How to Save Text Messages for Later Use

There are times when you receive text messages that are too important to delete. It could be a job offer that you’ve worked all year to nail down. Or maybe someone sent you a funny text and you’d like to hold onto it to lift your spirits.

In this guide, we’re going to show you how you can save messages for later use across a range of devices.

Why Save Text Messages for Later Use?

It’s safe to say that text messages are now a fundamental part of our everyday life. Research shows that on average, a whopping 23 billion text messages are exchanged every day by phone users around the world. There are several reasons why you would want to save and perhaps export your text messages:

  • To hold onto messages from family and friends
  • To save crucial information for legal use, for instance: in an ongoing court case
  • To hold onto conversations between you and a loved one who has since passed away
  • To preserve and protect cherished memories

Before looking at ways you can save your texts for future reference, let’s first see how you can send a text from your phone.

How to Send a Text From Your Phone

Sending a text is quite straightforward. Texting is one of the easiest ways to get in touch with someone. And, of course, there are instances where a text is a better form of communication than actually making a call. What’s more, you don’t even need an internet connection to send a text. As long as you have a phone and sim card, you’re good to go.

Although the process of sending a text may differ slightly depending on the smartphone you’re using, there are certain general steps you need to take:

  1. From your phone’s main menu, find the “Messages” app.
  2. Open the app and select “Text Messaging.”
  3. Choose “Write New Message.” In some devices, the wording may be a little different. Other common options include: “Write Text,”, “Write Message,” or simply “Message.”
  4. A virtual writing pad will launch with two sections: a text field, and a receiver field.
  5. In the receiver field, enter the phone number of the person or entity you’d like to send the text to. You can either fetch this from your phonebook or enter the number manually. If you’re sending the message to more than one person, be sure to enter all of their contacts in the receiver field, separated by a semi-colon.
  6. Proceed to enter your message in the text field.
  7. Tap ‘Send.”

And just like that, your message is sent! Naturally, you might be charged for the service, but SMS costs are generally low.

How to Save Text Messages Online

It’s a connected world today, and you can save text messages online and access them the same way you access your emails. There are several destinations, any of which can be your go-to tool depending on your personal preferences. You can use:

  1. Google’s Gmail
  2. Your personal computer
  3. Apple’s iCloud or iTunes
  4. Your phone’s built-in backup tool.

Next, we’re going to see how these tools work for different devices.

How to Save Text Messages on iPhone

If you’re using an iPhone, you’ve got several options when it comes to saving your text messages for later use:

  1. Saving to Your Gmail Account
    1. Open the text thread you wish to save.
    2. Tap and hold one of the texts then tap “More…” This will launch a checkbox next to each text.
    3. Check the box next to each of the texts you’d like to save
    4. Tap the curved arrow in the bottom right corner of your screen, then enter the email address you’d like to save your messages to.
  2. Saving to iCloud
    All Apple devices offer cloud storage. You can create backups of just about anything in your iCloud account. All you have to do is turn on “iCloud Backup” in the settings section on your iPhone. Besides text messages, you can backup images, audio files, as well as videos. All of your backups can be restored at the touch of a button whenever you need them, for instance, after buying a new iPhone.
  3. Saving to Windows or Mac Computer
    You can also export your text messages to a PC. To do so, simply connect your iPhone to the computer. But do note that this method has a catch: you can’t see all your messages on the computer. To do that, you’ll have to install a third-party desktop app. These apps are designed to read any backups residing on your computer. Commonly used apps are Decipher TextMessage, PhoneView, and CopyTrans.

How to Save Text Messages on Android

Most android phones come with a messaging app that does not offer automatic backup for text messages. To save your texts for later use, you’ll need to tap the services of a third-party app. In this regard, SMS Backup+ is a good fit.

After installing the app, you’ll need to follow the on-screen instructions to connect it to your Google account. After that, every text or MMS you send will automatically be saved in your Gmail account.

Another third-party app – SMS Backup and Restore – works similarly. It gives you the option to save your messages on Google Drive, Dropbox, or OneDrive. And the good thing about it is that you can even schedule backup times, say, after every 24 hours.

How to Backup Text Messages

Most messaging apps these days come with a backup option that automatically creates an online copy of your conversations as long as you have an active internet connection. But if the backup option is unavailable, you can backup your conversations on Google Drive, OneDrive, Dropbox if you’re using an android device. If you own a Mac, you’ll be able to create copies of your text on iCloud or iTunes.

How to Save a Text to Send Later

On occasion, something will distract you in the middle of writing a text, forcing you to abandon it for later. It can be a bit annoying having to rewrite the message from scratch, particularly if you intended to send an unusually long one. The good thing is that most smartphones these days are programmed to automatically save your texts as you write. Even if your phone’s battery dies, you’ll be able to carry on from where you left off by simply reopening the messaging app.

In case your phone doesn’t save texts automatically, you can manually save the text in the “Draft Folder” for later use.

Additional FAQs

How Can I Save Text Messages From My Old Phone?

• Launch the text messaging app on your phone

• Open the thread you’d like to save.

• Select all the text messages you’d like to save.

• Tap the curved arrow in the bottom right corner of your screen, then enter the email address you’d like to save your messages to.

How Do I Save and Hide Text Messages?

You can save your text messages on Google Drive, OneDrive, or iCloud, depending on the type of phone you’re using. If you wish to hide the messages from the prying eyes of other people once you’ve saved them, you’ve got two options:

Using Your Phone’s Archiving Feature

The archiving feature is present in almost all Android messaging apps. To use it, simply long-press on a specific contact. This will launch a popup window giving you the option to archive the entire conversation. To see the messages you’ve archived over time, open the messaging app, and tap the three small dots in the top right corner, then select “Archived.”

Using Third-Party Apps

You can also find and install an application designed to hide text messages. Most of these apps are freely available in your phone’s app store.

What Apps Can I Use to Save Text Messages as PDFs?

Some apps have been developed for this purpose. The most popular ones include:





How Do You Schedule Text Messages?

After drafting the text you’d like to send, tap, and hold the send button. This will launch a popup screen with “Schedule Message” as one of the options. You’ll then need to enter the time and date when you’d like the text sent.

Save Texts and Keep Your Memories Alive

These days, there’s no reason why you should lose all of your text messages. That’s because there are several tools you can use to save your texts, and most of them are free. Also, texts consume very little space, and you can therefore export them in their thousands quickly without worrying about storage space. This way, you’ll be able to hold onto your best memories and relive the past whenever you want.

What do you like most about text messaging? Which tool do you often use to save your old texts?

Let us know in the comments section below.

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