How to Send a Fax From a Computer

If you need to send a document via fax, then you may want to know how to send one from your computer. This decades-old document transmission method is, in some cases, preferred over email. There are several online fax service providers for sending and receiving faxes without needing access to a fax machine.

How to Send a Fax From a Computer

In this article, we’ll show you the easiest way to send free faxes using FAX.PLUS, eFax and RingCentral. Plus, you’ll learn how to send and receive faxes via email from various computer operating systems and mobile devices.

How to Send a Fax From a Computer?

There are two ways to do this once you’ve signed up with an online fax service and given a fax number. In the following examples, we’ll use the free faxing service provider FAX.PLUS, and a Gmail account:

To Send From Your Desktop Using the FAX.PLUS App:

  1. Launch the FAX.PLUS app and navigate to the “Send Fax” section.
  2. In the “To” field, enter the recipient’s fax number, (country code + area code + fax number).
  3. To add the documents you wish to fax, either select the “Add File” button and/or add text by selecting “Add Text.”
  4. The first attachment on the list will be displayed on top at the recipient’s end, therefore, order your files based on priority if necessary.
  5. Hit the “Send” button, you’ll receive a confirmation email shortly.

To Send From Your Desktop Using Your Gmail Account:

  1. Sign in to your Gmail account.
  2. Select “Compose.”
  3. In the “To” field enter the recipient’s fax number, (country code + area code + fax number); then after the “@” enter “fax.plus” e.g. [email protected].
  4. Enter your subject and message as you normally would send an email. This will be your cover page.
  5. Select the paper clip icon on the bottom, to choose the documents your wish to fax.
  6. Press “Send.”

Note: The above steps can be applied to any email account.

How to Send Fax on Windows?

To send a fax via Windows 10:

  1. To access the fax app, enter “Windows Fax and Scan” into the search bar and open the app.
  2. At the top of the window, in the toolbar, select “New Fax.”
  3. In the “To” field, enter the recipient’s fax number.
  4. Complete the cover page information if you wish to include one.
  5. Choose and attach the files you wish to send.
  6. Click “Send.”

How to Send Fax on MacOS?

In this example, we’ll use RingCentral. It’s great for frequent faxing and is compatible with Mojave and Catalina MacOS. To send a fax using RingCentral for the desktop app from your Mac:

  1. Launch and log in to the RingCentral app.
  2. At the bottom, click on “Compose Fax.”
  3. From the “Send Fax” screen, in the “To” field, enter the fax number or the name of your recipient. Alternatively, click on the “Select a Contact” plus sign icon to bring up a list of your contacts.
  4. Check the “I want a cover page” option then, select the style you want from the available templates.
  5. At “Recipients Details,” complete the details to appear on the cover page.
  6. To attach the documents you wish to fax, either drag and drop them into the attachments box or click on the attach file paper clip icon.
  7. Click on the “Send” button.

How to Send Fax on iPhone?

In this example, we’ll use RingCentral. To send a fax from your iPhone using the RingCentral for mobile app:

  1. Launch and log in to the RingCentral app.
  2. At the top right-hand corner, click on the “Compose fax” icon.
  3. From the “Fax a document” page, in the “To” field, enter the fax number or name of your recipient. Alternatively, for a list of contacts click on “Contact.”
  4. Check the “I want a cover page” box then select the cover page style from the list of available options.
  5. Complete and “Save” the cover page details.
  6. Click on the paper clip icon to attach the file[s] you wish to fax, from either your documents or another file storage service like Dropbox.
  7. Click on the “Send Now” button.

How to Send Fax on Android?

For this example, we’ll FAX.PLUS. To send a fax from your Android device:

  1. Launch the FAX.PLUS app and sign in to your account.
  2. Navigate to the “Send Fax” tab and enter the recipient in the “To” field.
  3. To add the documents you wish to fax, you can either scan documents using your phone’s camera or upload from your documents or file storage services like Google Drive and Dropbox.
  4. Once you’ve finished adding the files, from the top left-hand side, click on the Gear icon to select from the following options if required:
    • “Scheduled transmitting”
    • “Retry”
    • “Fax to human operated telefax” or,
    • “Optimize document for fax.”
  5. Click on “Send.”

How to Send Fax via Email?

In this example, we’ll use RingCentral. To send a fax via a Gmail account with RingCentral:

  1. Sign in to your Gmail account.
  2. Select “Compose.”
  3. In the “To” field enter the recipient’s fax number, then after the “@” enter rcfax.com e.g. [email protected].
  4. Enter your subject and message as you normally would send an email. This will be your cover page.
  5. Then select the paper clip icon at the bottom of the compose box to choose the documents your wish to fax.
  6. Then hit “Send.”

How to Get a Gmail Fax Number?

To get a Gmail fax number you’ll need to sign up with an online fax service provider like FAX.PLUS eFax or RingCentral. During the sign-up process, you’ll need to select the type of number you want to link to your Gmail address. E.g. A toll-free or local fax number.

Once the fax company has linked your Gmail account to your new fax number, you’ll be able to send faxes from your Gmail account and access incoming faxes from your Inbox or the service provider’s app.

How to Send a Fax for Free?

To send a free fax from your desktop using a free FAX.PLUS account:

  1. Launch the FAX.PLUS app and navigate to the “Send Fax” section.
  2. In the “To” field, enter the recipient[s] fax number, (country code + area code + fax number).
  3. To add the documents you wish to fax, either select the “Add File” button and/or add text by selecting “Add Text.”
  4. The first attachment on the list will be displayed on top at the recipient’s end, therefore, order your files based on priority if necessary.
  5. Hit the “Send” button; you’ll receive a confirmation email shortly.

To send a free fax from your iPhone using a free FAX.PLUS account:

  1. Launch the FAX.PLUS app then select “Send Fax.”
  2. In the “To” field, enter the recipient[s] fax number, (country code + area code + fax number).
  3. To add the documents you wish to fax, either select the “Add File” button and/or add text by selecting “Add Text.”
  4. Click on “Add File” and choose from the following options:
    • “Camera” – will launch your camera to take and send a picture.
    • “Storage” – will launch file manager to select a file from your documents.
    • “Google Drive” or “Dropbox” to select your files from there, you’ll need to confirm access to your accounts and log in. The first attachment on the list will be displayed on top at the recipient’s end, therefore, order your files based on priority if necessary.
  5. Hit the “Send” button, you’ll receive a confirmation email shortly.

To send a free fax from your Android using a free FAX.PLUS account:

  1. Launch the FAX.PLUS app then select “Send Fax.”
  2. In the “To” field, enter the recipient[s] fax number, (country code + area code + fax number).
  3. To add the documents you wish to fax, either select the “Add File” button and/or add text by selecting “Add Text.”
  4. Click on “Add File” and choose from the following options:
    • “Camera” – will launch your camera to take and send a picture.
    • “Storage” – will launch file manager to select a file from your documents.
    • “Google Drive” or “Dropbox” to select your files from there, you’ll need to confirm access to your accounts and log in. The first attachment on the list will be displayed on top at the recipient’s end, therefore, order your files based on priority if necessary.
  5. Hit the “Send” button, you’ll receive a confirmation email shortly.

Additional FAQs

Can I Fax a Document From My Computer?

Yes, you can, once you’ve signed up with an online fax service. To do so using a FAX.PLUS account:

1. Launch the FAX.PLUS app and navigate to the “Send Fax” section.

2. In the “To” field, enter the recipient[s] fax number, (country code + area code + fax number).

3. To add the documents you wish to fax, either select the “Add File” button and/or add text by selecting “Add Text.”

4. The first attachment on the list will be displayed on top at the recipient’s end, therefore, order your files based on priority if necessary.

5. Hit the “Send” button; you’ll receive a confirmation email shortly.

What Is Google Fax Number?

A “Google fax number” is the name given to an online-based fax number associated with your Gmail account. They are not generated by Google but assigned by the fax service provider.

You need a fax number when sending one from your Gmail address, and the account you send from must be the same as the account associated with your Google fax number.

How Do I Receive a Fax to Your Computer?

To receive a fax via your computer:

1. Launch the app you are using.

2. Wait to be notified for the incoming fax e.g. ringing fax line.

3. Once this happens the app will automatically answer to receive the fax.

4. When the transmission is complete, the fax will display.

Internet Faxing Without a Fax Machine

In some cases, internet faxing is a preferred method for sending documents, and you don’t need a dedicated phone line and fax machine to achieve it. The benefits include file attachments arriving malware and virus-free, and large files arriving a lot quicker than email.

Now that you’ve learned how easy it is to send a fax from your computer and mobile device, which method do you prefer; fax or email? Why do you prefer this method? We’d love to hear your thoughts; let us know in the comments section below.

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