How to Use the Whiteboard in Webex

Lee Stanton February 22, 2022

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Webex is a great tool for video conferencing and online meetings with plenty of interesting options. Thanks to the whiteboard feature, when the words aren’t enough to explain an idea, Webex enables you to visually convey your message. If you’re interested in learning how to use the whiteboard feature on Webex, you’ve come to the right place. This article will cover how to create, share, and edit Webex whiteboards on multiple platforms.

How to Use the Whiteboard in Webex on a PC

There are two ways of accessing Webex on your PC: through the app or a browser. We’ll show you how to use the whiteboard option in both cases. Plus, we’ll explain how to use the whiteboard during a meeting and in a Webex space.

How to Use the Whiteboard in Webex on a PC – Web Version

As mentioned above, you can access Webex using a web browser. Here, we’ll show you how to create a whiteboard while you’re in a meeting or in a Webex space.

Follow the instructions below to create and manage a whiteboard during meetings using the Webex web version:

While in a meeting, press the activity menu and choose “Whiteboard.” Select a whiteboard you created earlier or press “New.”
You’ll see numerous options on the left. Here, configure who can edit the whiteboard (the allow annotation option), use arrow pointers, type text, change color, draw, etc.
When you want to stop sharing the whiteboard, press the “Share Whiteboard” option at the top and select “Stop Sharing.”

How to Use the Whiteboard in a Webex Space on a PC – Web Version

If you and your team share a Webex space, you can use it to brainstorm or draw sketches on the whiteboard. Here are the steps for using the whiteboard in a Webex space:

Open the space in which you want to create a whiteboard and press “Content.”
Select “Whiteboards” and press “New Whiteboard.”
Select your preferred whiteboard options.

When using a whiteboard in a space, keep in mind that all members can see and edit it. If one of your coworkers selects the “Clear all” option, you won’t be able to undo it. However, if you select it, you can quickly select the “Undo” button to restore the whiteboard.

How to Use the Whiteboard in Webex on a PC – Desktop App

Many Webex users choose to download the desktop app because they find it more convenient. If you’re one of them, we’ll show you how to use the whiteboard option during meetings and in a space.

If you’re in a Webex meeting and want to make a quick drawing for the participants, here’s how to do so:

Select Whiteboard and choose “New Whiteboard.”
Choose one of the numerous options for managing the whiteboard. These include color, text, stickers, allowing other participants to edit it, etc.
When you’re done editing the whiteboard, press “Done.”
If you want to stop sharing the whiteboard, press “Stop sharing.”

How to Use the Whiteboard in a Webex Space on a PC – Desktop App

A whiteboard in a Webex space can encourage new ideas and experiments. If you want to use it in your space, follow these steps:

Select the space in question and choose “Content.”
Press “Whiteboards” and click “New Whiteboard.”
Select one of the numerous options to write, draw, or type text on the whiteboard.

Webex gives its users an unlimited amount of whiteboard space. Since Webex spaces are private, only the members can see and edit the whiteboard.

How to Use the Whiteboard in Webex on an iPhone

If you’re often on the go and don’t have access to your computer, you can always use the Webex mobile app designed for your iPhone. The whiteboard option is available and easy to use. What’s more, many people find drawing on whiteboards using their fingers much simpler. We’ll show you how to use the whiteboard option while in a meeting or in a space.

Follow the steps below to create and manage the whiteboard in a Webex meeting on your iPhone:

During a meeting, press the three dots in the menu and choose “Share Content.”
Choose a saved whiteboard or create a new one by tapping “New Whiteboard.”
Choose one of the options Webex offers for drawing, typing, or adding stickers to the whiteboard. You can also customize who can view or edit the whiteboard.
If you want to stop sharing, press the “<” button.

How to Use the Whiteboard in a Webex Space on an iPhone

Having a whiteboard in a Webex space is an excellent way to encourage your coworkers to get creative. Here’s how to create and edit a whiteboard in a Webex space using your iPhone:

Go to the desired space and press the three dots and choose “Content.”
Select “Whiteboard” and then tap “New whiteboard.”
Choose whether you want to draw, type, or add a sticker. Select the color of your marker and try out different functions Webex offers.

Webex provides unlimited whiteboard space for its users. Use two fingers to move around the whiteboard on your iPhone.

How to Use the Whiteboard in Webex on an Android

Webex is available as an Android app and can be downloaded from the Play Store. If you’re often traveling or away from your computer, this app lets you stay on top of everything going on in the workplace.

Webex allows you to create whiteboards while in a meeting or in a space. Since the steps vary slightly, we’ll cover both.

If you’re in a meeting and want to use a whiteboard to visually represent an idea, follow the steps below:

Select the three dots.
Tap “Share Content.”
Choose whether you want to use a previously saved whiteboard or create a new one by tapping the “New whiteboard” button.
Select the options for drawing, typing, adding stickers, etc. You can also customize whether you want to allow others to edit the whiteboard. For easier orientation, you can enable arrow pointers for the participants.
Tap the “<” button whenever you want to stop sharing the whiteboard.

How to Use the Whiteboard in a Webex Space on an Android

If you want to improve the communication in your Webex space, using a whiteboard can be an excellent decision.

Follow the steps below to create and manage a whiteboard in a Webex space using your Android:

Open the space where you want to use the whiteboard and access the activity menu (the three dots).
Select “Content.”
Select “Whiteboard” and tap “New Whiteboard.”
Use two fingers to navigate around the whiteboard’s unlimited space.
Tap “Arrow left” to delete the whiteboard.

How to Use the Whiteboard in Webex on an iPad

Webex is compatible with iPads, and the app can be downloaded from the App Store. Due to the bigger screen, using the whiteboard option on an iPad is easy and fun.

Most people opt to use the whiteboard feature to convey a message more easily during a meeting. However, you can also use it in a Webex space you share with your coworkers. We’ll explain the process for both cases.

A simple drawing on the Webex whiteboard can sometimes help others better grasp an idea you’re discussing in a meeting. Here’s how to use it on your iPad:

Choose the “Share” icon.
After choosing the “Share” icon. Select a “Whiteboard.”
Customize the options and start drawing or typing on the whiteboard. Choose whether you want to be the only one who can edit it or allow the participants to contribute.
When you’re done using the whiteboard, tap the “<” icon.

How to Use the Whiteboard in a Webex Space on an iPad

Exchanging ideas in a Webex space is always useful. If you want to make it more fun and convenient, you can use the whiteboard feature. Here’s how to do it:

Tap the three dots and select “Content.”
Press “Whiteboard” and choose “New Whiteboard.”
Start editing the whiteboard using the options on the left.
Tap “Clear all” if you want to delete the content and start over.

You Won’t Get Bored With the Webex Whiteboard

Webex’s whiteboard feature allows you to quickly visualize a concept without wasting time on explanations. It encourages collaboration between team members and can be the birthplace of innovative ideas. Of course, the whiteboard can also be used just for fun.

Do you find the whiteboard option useful? Do you think it could help you be more productive? Tell us in the comments section below.