How to Create Rules in Gmail
Gmail has vastly improved our means of communication with friends, family, colleagues, and employers. However, many people receive an inordinate number of emails every day that clutter their inbox. If that’s the case for you, then having an option to sort out your emails would be immensely helpful.
Thankfully, Gmail has filters that allow you to create your Gmail rules for handling incoming mail. These rules manage your emails on your behalf, allowing you to automate the inbox organization process.
In this entry, we’ll explain how you can create rules in Gmail.
How to Create Rules in Gmail
You can create rules for your Gmail account with the help of filters. As the name suggests, their purpose is to filter future emails according to specific criteria. For example, you can choose to receive your emails to your archive, label, star, or even automatically delete them. There’s also the option to check and forward future emails to specified recipients.
As you’re about to see, there’s more than one way you can set up rules in Gmail.
How to Create Rules in Gmail to Move Emails to a Folder
To instruct your Gmail to move some of your emails to a folder, you’ll need to make some modifications in the settings:
- Press the gear symbol in the upper-right corner of your display.
- Choose “See all settings.”
- Select the “Filters and blocked addresses” section to see the existing filters that apply to your account.
- Press “Create a new filter.”
- Enter the address of the emails you want the filter, the words they need to contain, and the other details from the popup window.
- Once you’re done, press “Create a filter with this search.”
- From the list of options, select “Apply the label x,” and decide whether you want to create a new label or use an existing one.
- Hit “Create filter,” and that’s all there is to it.
How to Create Rules in Gmail App
Unfortunately, Gmail rules don’t work in the Gmail app. This is because the app’s UI doesn’t allow its users to create filters, which means you’ll need to use the desktop version to create your rules.
How to Create Rules in Gmail Inbox
You can create rules from your Gmail inbox, too:
- Hit the arrow to the right of your search bar.
- A small popup window will appear with several options. These options will determine the emails your filter will affect.
- Press “Create filter with this search” and decide what will happen when messages that match your search criteria arrive.
- For example, you can choose to delete, forward, or star the messages. After you make your selection, click “Create filter” in the bottom-right corner, and the filter will be created.
How to Create Rules in Gmail on iPhone
Since Google doesn’t let you create rules in the app version, this means that you’ll have to take a different approach to organize your inbox. A good idea is to add or remove tabs and inbox categories. This way, you can sort emails into various tabs, such as Promotions or Social. As a result, you won’t see all your messages at once when opening Gmail, allowing you to navigate your inbox more easily.
Here’s how to add or remove tabs and inbox categories on your iPhone:
- Open Gmail and press the Settings button from the menu.
- Select your account and hit “Inbox type.”
- Choose “Default inbox.”
- Press the Back button, followed by “Inbox Categories.”
- You can now remove the existing categories and add new ones.
How to Create Rules in Gmail on iPad
Creating Gmail rules on your iPad works the same way:
- Go to Gmail’s menu and select Settings.
- Pick your account, and press the “Inbox type” option.
- Select “Default inbox.”
- Hit “Back” and press “Inbox Categories.”
- Start adding or removing your inbox categories.
How to Create Rules in Gmail on Android
The Android version of the Gmail app doesn’t support rule creation, either. Luckily, you can still do a lot of things to improve your mailbox. For instance, adding labels to your messages will allow you to group them and find them all in one place.
This is how to add labels for an email you’re reading:
- Open an email and press the three vertical dots in the upper-right corner.
- Choose “Change labels.”
- Remove existing labels or add new ones.
- Hit the “OK” button.
You can also add labels to multiple emails from the inbox:
- Select a message by touching and holding the photo or letter to its left.
- Select any other emails you want.
- Hit the three vertical dots in the top-right part of your screen and pick “Change labels.”
- Remove old labels or add new ones.
- Press “OK,” and you’re all done.
How to Create Rules in Gmail Account
Creating rules in your Gmail account can also be done from your PC. You’ll again need to create a filter:
- Log in to your account.
- Hit the gear symbol in the upper-right corner of the display, and choose “See all settings.”
- Press the “Filters and blocked addresses” option.
- Hit the “Create a new filter” button, and type in all the information you want to use as rules for your emails.
- When you’re finished, select “Create a filter with this search.”
How to Automatically Block Spam in Gmail
Removing spam messages is another great way to optimize your mailbox. To do so, you can block senders, and their future emails will go straight to the Spam folder:
- Open Gmail on your PC and go to the message you want to get rid of.
- Press the three vertical dots in the top-right corner.
- Hit “Block (sender).”
- If you’ve accidentally blocked someone, unblock them by following the same steps.
If we’ve left some questions unanswered in the previous sections, you might find the Gmail-related information you need below.
Can You Create Categories in Gmail?
Fortunately, Gmail allows its users to create categories. The process is fairly straightforward:
• Open Gmail on your PC.
• Go to the Settings and press “See all settings.”
• Hit the Inbox section.
• Choose “Default” from the “Inbox type” part.
• Go to “Categories” and check the tabs you wish to show. Bear in mind that Google doesn’t let you create new tabs. All you can do is hide or show the existing ones.
• Hit “Save Changes” at the bottom of the window.
How Do I Create Filters in Gmail?
Follow these steps to create a filter in your Gmail account:
• Once you’ve opened your Gmail, press the Down arrow from your search box.
• Type in your search preferences. If you wish to verify that the criteria are applied, see if the correct emails are shown by pressing “Search.”
• Choose the “Create filter” button.
• Decide what the filter will do.
• Hit “Create filter.”
How Do I Automatically Move Emails to a Folder in Gmail?
Here’s how you can move your emails to a label (folder) in Gmail:
• Hit the gear icon in the top-right part of the screen and select “See all settings.”
• Go to “Filters and blocked addresses” to see the filters that have already been applied to your email.
• Choose the “Create a new filter” button.
• Type in the information for your filter criteria, including the sender, keywords, and other details.
• After you finish, select the “Create a filter with this search” button.
• Choose “Apply the label x” from the next window, and use an existing label or create a new one for the email.
• Press “Create filter.”
How Do I Create an Email Rule?
Rules help you manage incoming mail and navigate your way through your mailbox more easily. To set up rules, you’ll need to create a filter:
• Go to Gmail on your computer and press the Down arrow from your search box.
• Type in your search criteria and hit “Create filter.”
• Decide what the filter will do, and press “Create filter.”
How Can I Create a Folder in Gmail?
Some other mailing programs use folders to store your emails. However, Gmail uses labels that may be more useful in some cases. Namely, you can add multiple labels to your emails and find them later by clicking on the label on the left panel.
Here’s how creating labels in Gmail works:
• Open Gmail on your PC.
• Choose settings from the upper-right corner, followed by “See all settings.”
• Press the “Labels” tab.
• Go to the “Labels” section, and hit “Create a new label.”
• Type in the name of your label, and press “Create.”
Create Your Own Rules
Gmail rules allow you to manage your incoming emails more efficiently. They automate the entire process of sorting out your mail, making it simple to find your messages and read them. Without rules, your mailbox can become an overwhelming place, especially if you receive a large number of emails daily. So, set up your filters, and create a clean, optimized inbox.
Which filters do you use to set up Gmail rules? Have you found them easy to apply? Do they help you manage your inbox? Let us know in the comments section below.