How to Select Multiple Emails in Gmail

Gmail is one of the most widely used email clients in the world, with more than one billion users. In order to make email management more straightforward, they’ve recently introduced keyboard shortcuts that help you delete, label, or move your emails in just a few simple clicks.

If you’re wondering how to use the shortcuts in the best possible way, keep reading. In this article, we’ll show you numerous ways to select multiple emails and organize your Gmail quickly and efficiently.

How to Select Multiple Emails in Gmail

Selecting multiple emails is a simple action in Gmail, and you can do so in a few different ways. Since every email has a small square to the left of it, you can use your cursor to mark the emails you want and then decide how you would like to manage them. Here’s how to do this:

  1. Open your Gmail Inbox.
  2. Click on the checkbox in front of the first message in your Inbox.
  3. Hold down the Shift key.
  4. Now, click on the last message, and all the other ones will be selected.
  5. Release Shift and decide what you want to do with the emails.

Another way to do this is to type a name or email address into the search bar and then select the emails that you want to remove. This way, you’ll avoid endless scrolling through your Inbox and find precisely what you need. If all the emails you want to view came from the same email address, you can select all and then add a label, move, or delete them from your Inbox. Here’s how it works:

  1. Type a name or email address into the search box.
  2. When you see all the emails listed, you can decide how to manage them.
  3. Once you finish, click on “Inbox” and repeat the process.

If you want to declutter your Inbox, you’ll have to select many emails based on a specific criterion. This approach might do the trick nicely:

  1. Open your Gmail account.
  2. Open a label or any other folder with emails.
  3. Click on the down arrow next to the main checkbox and choose which category you want to select. You can choose “Select All” or a specific type like “Unread” or “Starred.”
  4. Decide what you want to do with the selected emails.

How to Select Multiple Emails in Gmail on Mac

Gmail is one of the most commonly used email services. However, it doesn’t come with a desktop email client, and that’s why you can only use it through your browser. Using a Mail app for macOS, you can connect your Gmail account and then have access to it from your desktop. Here’s what you need to do:

  1. Open the Mail app and click on “Add Account.”
  2. Go to “Choose a Mail Account Provider” and select “Google” from the menu.
  3. Click on “Continue” and “Open Safari.”
  4. Go to your Gmail account and login with your credentials.
  5. When asked about permissions, click “Allow.”
  6. If you want, you can decide to synchronize your notes, contacts, and a calendar.
  7. In the end, you’ll see Gmail in the sidebar of your Mail app.

Now that you know how to use Gmail on your desktop, you can select multiple emails in the same way you would do on any other device. You can select messages based on message criteria, search filters, or use manual ways to manage emails. Depending on the number of emails you need to organize, you can choose one of these approaches.

How to Select Multiple Emails in Gmail on Windows 10

Should you decide to use Gmail via the Windows Mail desktop app, you should first ensure that they’re synchronized. Once you finish the process, you can then start taking care of your emails and organize them in the best way to suit your needs. Here’s how you can connect your Google Account to Windows Mail:

  1. Open Windows Mail app.
  2. Click on “Add Account” and select “Google” from the list of accounts.
  3. Type in your Gmail address, password, and click “Next.”
  4. Click “Allow” to enable Windows to access your Google account.
  5. Write the name you wish to use in your emails.
  6. Click “Done.”

Selecting emails is very straightforward when it comes to Windows Mail. You simply have to hold the “Ctrl” key and click on the messages you want to select.

How to Select Multiple Emails in Gmail on Chromebook

Chromebook users are commonly big fans of Google services and have several Google accounts. That’s why Gmail is their go-to email service. Since Chromebook is Google’s product, they’ve decided to enable all users to use the Gmail app in an offline mode. Here’s a detailed guide on how to set up your offline Gmail account:

  1. Tap on your “Gmail icon.”
  2. When you open it, tap on the gear icon in the upper right corner.
  3. Tap on “Offline.”
  4. The only option you’ll see is “Enable Offline Mail.”
  5. Tap on “Keep Offline data on my computer,” and tap on “Save Changes.”
  6. Confirm by tapping the “Got it” button

You can easily select emails by clicking on the boxes on the left, or you can hold “Shift” and click through your Inbox until you choose all of them.

How to Select Multiple Emails in Gmail on iPhone and iPad

The Gmail app offers the same amount of functionality on your phone, tablet, or computer. Unfortunately, when selecting multiple emails, there’s only one way to select all your emails. You’ll have to tap each and every one of them and then decide on your further actions.

However, if you’re accessing your Gmail through the Mail app for iPhone and iPad, there’s a faster way to select your mails. Here’s what you need to do:

  1. Open Mail app.
  2. Select one folder.
  3. Click on the “Edit” button located in the upper right corner.
  4. Start selecting emails by tapping on the circle on the left.
  5. Once you have selected all your emails, decide whether you want to archive, delete or mark as read/unread.

How to Select Multiple Emails in Gmail on Android

When your Inbox becomes clogged with emails, it’s time to engage in a severe deletion process. However, if you decide to delete them on your Android phone, you would have to delete them one by one, and that’s going to take up a lot of your time. Luckily, there is a way to delete your emails in bulk. Here’s what you should do:

  1. Open the folder with emails you want to delete.
  2. Tap on email icons to select emails.
  3. Once you have all your emails selected, decide whether you want to archive, delete, or mark as read/unread.

If you want to save more time, access your Gmail using a browser, and there, you’ll find more ways to empty your inbox.

How to Select Multiple Emails in Gmail to Delete

When the time comes to delete a lot of emails from your Inbox and other folders, here’s the fastest way to select multiple emails:

  1. Open your Gmail Inbox.
  2. Click on the checkbox in front of the first message in your Inbox.
  3. Hold down the Shift key.
  4. Now click on the last message, and all emails in between will be selected.
  5. Release Shift and click on the delete button.

This way, you can delete an abundance of emails that have been in your Inbox for too long. If you have many pages, you’ll have to repeat this process on all of them. Once you’re done, you can reorganize your folders and labels to be more efficient.

How to Export Emails from Gmail

Google allows you to export all your emails in several formats, such as PST, MBOX, MSG, and EML. Furthermore, it also offers a free tool to help you with this extraction process. Google Takeout is a specialized program that archives and exports emails on your computer or external hard drive. Here’s how it works:

  1. Log in to Google Takeout by entering your username and password.
  2. You see all your data listed and decide what you want to export.
  3. If you decide to export all your emails from Gmail, click “Select All.”
  4. You can decide which labels you want to export by clicking the checkbox.
  5. Once everything is ready, select “Next Step.”
  6. Decide on the file format.
  7. Choose the delivery mode and decide between Google Drive, Dropbox, OneDrive, or email.
  8. Click on “Create Export.”
  9. Once you have the email with your data, click “Download your files,” and you’ll have everything on your computer.

When you decide where you want to import your emails to, rest assured that many email clients support all four file types, which will ensure an easy upload.

Additional FAQ

How Do I Delete Multiple Emails in Gmail at Once?

When the time comes to delete a lot of emails in your Inbox and other folders, here’s the fastest way to select multiple emails:

• Open your Gmail Inbox.

• Click on the checkbox in front of the first message in your Inbox.

• Hold down the Shift key.

• Now click on the last message, and all emails in between will be selected.

• Release Shift and click on the delete button.

This way, you can delete an abundance of emails that have been in your Inbox for too long. If you have many pages, you’ll have to repeat this process on every page until you delete all of the unnecessary emails.

There’s another useful way that you can use to clean your Inbox, and that’s to use the search bar and delete emails from specific addresses. It’s a helpful way to remove most of your newsletters, promotional emails, or notification emails. All you need to do is the following:

• Type in the person’s name or email address in the search box.

• Once you see all their emails, use the master checkbox to “Select All” and click on the delete icon.

• Repeat it a few times if there’s more than one page of emails.

How to Delete All Emails from Gmail the Smart Way?

The first important thing is to use your browser to do this since it won’t be possible on a phone or tablet. The process is simple, but you’ll have to repeat it several times. Here’s how to delete all your emails:

• Open Gmail.

• Tap on the master checkbox to select all emails on that page and click on the delete icon.

• Repeat the process until there are no emails left in your Inbox.

• Now open other folders and repeat the same process.

Conclusion

Deleting emails from your Gmail account is far from complicated. With a few simple tricks like using “Shift” or master checkbox, you can efficiently remove old messages. Even if it’s necessary to delete the whole inbox, it won’t take up a lot of your time.

Now that you know all about deleting emails on various platforms and devices, you can start cleaning out your inbox. What’s more, you can even export all your data and use it on a new platform. How often do your purge your Inbox? Did you have any problems while doing it before?

Tell us more about it in the comments section.

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