How to Solve Windows Search Issues with an Index Rebuild
Generally speaking, Windows is a fairly easy operating system to learn. Newer versions of Windows, especially Windows 10, have made it easier than ever to set up and use Windows, making it a great operating system for anyone, including younger users and your computer-illiterate grandparents. Of course, just because Microsoft has gone out of their way to make their operating system easier to use for basic users doesn’t mean power users have to suffer in return.
Windows includes powerful system-wide search functionality that lets users quickly find files and other data via a Start Menu or Start Screen search. By default, Windows Search will index certain common locations on your drive, such as the User folder, Outlook Messages, and Internet Explorer browsing history. If Windows Search stops working for you and no longer returns search results for files that you know exist, there are a few steps you can take to troubleshoot the issue. Here’s how to fix Windows Search issues in all versions of Windows from 7 to 10.
First, head to the Control Panel and find the section labeled Indexing Options. If you’re not facing a total malfunction of Windows Search capabilities, you can quickly jump to Indexing Options directly by searching for it from the Start Menu (Windows 7 and Windows 10) or the Start Screen (Windows 8 and 8.1).
Verify Indexed Locations
In the Indexing Options window, the first step to take when Windows Search isn’t finding your files is to make sure that Windows is indexing the location where your files reside. You’ll see a list of locations and applications that are currently being indexed; note that if a drive or folder is listed here, then all subfolders and files included in that drive are indexed as well.
If the locations of your files are not listed here — such as your Users folder for places like the Documents and Desktop folders, or a second hard drive — you can manually add them. Click the Modify button and you’ll see a list of all locations on your PC. Find the desired drive or folder that contains files you’d like indexed and check the box next to it. Click OK when done and you’ll return to the Indexing Options window to see your new location listed.
Rebuild the Windows Search Index
Regardless of whether the location of your files was already in the indexed locations list, you’ll want to rebuild your Windows Search index as your next troubleshooting step. This index can become corrupted or otherwise encounter issues, and rebuilding it from scratch is often a good way to solve Windows Search problems.
One note before we begin: rebuilding the Windows Search index can take a very long time depending on the speed of your PC, your storage drives, and the number of files that need to be indexed. You can still use your PC during the rebuild, but you won’t have full access to Windows Search until the rebuild is complete. On slower systems, the rebuilding process may decrease system performance while it runs (you can see how much of an impact the process has on your PC by finding the Microsoft Windows Search Indexer process in Task Manager). It’s therefore best to plan a Windows Search index to take place overnight. Just follow the steps below as the last thing you do before leaving your PC at night, and let it run uninterrupted.
To rebuild the Windows Search index, head back to Control Panel > Indexing Options. Click the Advanced button and make sure you’re on the Index Settings tab of the Advanced Options window.
Under the Troubleshooting section of the Advanced Options window, find and click the Rebuild button. Windows will warn you, just as we did above, that the index rebuilding process may take a long time, and that you may not have full search functionality until it’s complete. Click OK to accept the warning and start the re-indexing process.
Once the Windows Search index has been rebuilt, try searching for your files again. Absent more serious issues like hardware failure or viruses, your files, folders, and data should all now appear in your Windows search queries.
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20 thoughts on “How to Solve Windows Search Issues with an Index Rebuild”
It got stuck at that number and would not increase so I modified the indexing to only one of the folders it was originally indexing. This made the files amount drop drastically all the way down to 179 items indexed.
Now, it will not stop running. My computer screen flashes ever 3 seconds and will not stop. I tried restarting my computer and it started up again right away. I tried closing out of the indexing and it just made the window disappear. I finally got the window back and I have been trying to cancel it or shut it down somehow but nothing seems to work. Please help!
** at the moment I have been pausing the indexing so I can use my computer.
You’re kidding. You need to go on a three week holiday or it won’t have finished.
please help me
Thank you so much for sharing how to fix indexing when you are not getting the correct results when searching for files.
And it took perhaps all of 15 seconds to index too!
Again… THANK YOU SO MUCH!
I can search D: using explorer (this PC) dut not cortana
have contacted microsoft support, but alas all they managed to was install all the apps I had removed, plus cortana still cannot see my D: drive
C: and E: are fine and cortana searches freely,
Show all locations does not show up my D:
I am just laughing, how is that an improvement.
do you have any other tips that may help
as this is part of my HDD (split to 3 parts) c: primary d: and e: are logical.
I even tried changing d: to primery and followed above steps ,,,,,,,, no joy.
now back to logical.
Navigate to this folder,
And DELETE the file: StructuredQuerySchema.bin
Thanks for the shortcut. I guess you have to remember that a lot of people want this kind of walk through to see options of the indexer.
Do you know a good resources for more of these kinds of Tips and Tricks for administrators?
A solution is to back up your documents (really recommend using something like Dropbox), record your settings (take snapshots of screens like taskbar and start menu). Create temp admin account and log in. Delete your old account and either re-create your account or just attach your Microsoft account to the temp admin account and use that instead. Re-create taskbar and start menu using your snapshots. This way doesn’t delete desktop apps.
Use that until something randomly stops working (i.e. Store icon goes blank and doesn’t open) and repeat.
In a discussion on Microsoft Answers, one user reported that deleting the search index directory and let it be recreated helped. Unfortunately, that wasn’t the case for me. The directory was recreated and is being filled with some gigabytes of data, but the search still doesn’t even find the names of programs with shortcuts in the start menu…
–silicone muffin cups
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