The Top Zapier Integrations

As a business, you should be focusing on processes that are actually profitable and exciting and not the repetitive tasks that can easily be automated. Of course, there are many business automation tools, but managing them can get overwhelming. And that’s where Zapier comes in. Zapier connects all your business productivity apps under one umbrella, making it a snap to manage them.

The Top Zapier Integrations

You’ve come to the right place if you want to know how you can architect automation in your business using Zapier. In this article, you’ll learn about some of the best Zapier integrations to help improve and automate your daily workflow.

List of Best Zapier Integrations

Here’s a list of some of the best Zapier integrations you should consider using:

Zapier and Trello Integration

Trello is a popular project management tool that makes handling and collaborating on tasks a breeze. The tool is quite solid at what it does, but with Zapier, things can always be made better. Here are a few Zapier workflows to make your Trello experience unforgettable.

Creating Alerts for Important Project Changes

If you don’t want to miss anything regarding the projects you’re currently tracking with Trello, setting up alerts with Zapier is the way to go. You can receive alerts regarding any project alterations through any of the following channels:

  • Slack channels
  • Microsoft teams
  • Discord messages

Staying on Top of Your Calendar

You can’t talk about project management without mentioning dates. Fortunately, you can use Zapier to connect your Trello to your Calendar, and several Zaps allow you to do that.

Tracking Time Accurately

Tracking work hours has always been a challenge in the labor industry. Many applications help track your work hours, but you have to set up the timer manually. With Zapier automation, things are a little different.

This automation tool automatically creates time entries for you based on the activities on your Trello dashboard. You can set a Zap to trigger a timer when you start working on a card, a board, or new cards move to a list.

Organizing Project Tasks

Once you’ve broken down your project into smaller chunks, you can set up Zaps that automatically create Trello Cards based on the information you have on your Excel, Airtable, or Google Sheets.

Zapier and Website Integration

If you own a blog or a personal website, keeping up with the never-ending messages trickling in from your contact form can be daunting. And what’s even more difficult is writing back to them. However, you can automate this task by creating a Zap that allows the senders to receive a notification letting them know that their message was received and will be addressed.

Another handy feature that Zapier provides for your blog is the ability to share your published posts to different social media feeds. Regardless of the blog size, social media can play a big role in driving traffic. And sometimes, it’s very easy to forget to share your post on social media. That will be a thing of the past with Zapier.

You can also use a plugin for this particular task if you use a WordPress website, but it doesn’t hurt to try out Zapier.

Keeping track of the content you’ve already published can be a pain, but this doesn’t have to be the case with Zapier. You can set up an automated workflow that automatically updates what you’ve already covered through Google Sheets and a WordPress account. This way, you can avoid finding yourself on that “duplicate content” web that Google frowns upon.

Zapier and Mailchimp Integration

Mailchimp is a popular email marketing tool that can help you turn those leads into loyal clients. Keeping up with all of its features has not always been easy, but with Zapier in the picture, you can evolve how you manage your email campaigns. Here are some brilliant ways to make more out of your Mailchimp with the help of Trello:

Automatically Turn Your Leads Into Newsletter Subscribers

If you’re an entrepreneur, even the slightest interest can quickly turn into a sale, And there’s no better way to keep track of your leads than pairing your Mailchimp with Zapier. Several Zapier workflows help you assign your leads to your mail list. For instance, you can automatically assign the leads you get from the following places:

  • TypeForm responses
  • Google Sheets rows
  • ClickFunnels contacts
  • HubSpot contacts
  • Facebook leads
  • Google form responses

Breed Content From Your Email Campaigns

With Zapier, you can automatically repurpose your email campaigns into compelling content for other platforms. This way, you can share your campaign with your newsletter subscribers and a bigger demographic. Zapier allows you to automatically repost your email campaigns to your WordPress website and your LinkedIn feed. Isn’t that like hitting two birds with one stone?

Improve Your Customer Retention

If you have an online store, you can increase your customer retention game by pairing Zapier with Mailchimp and automatically subscribing your new customers to your newsletter list. These customers can be from your Shopify shop, WooCommerce, or Big Cartel shop. As subscribers, you can easily turn them into repeat buyers through periodic newsletters.

Zapier and Email Integration

As a busy professional, your mailbox is perhaps one of the most chaotic and overwhelming spaces on your devices. For that reason, it’s better to find ways that can help you stay organized. Fortunately, all you have to do to achieve a level of organization is bring Zapier into your mail game. Here’s how you can optimize your mailbox using Zapier:

Saving Your Email Attachments

Switching between emails to find a file you once received is a nightmare. To avoid this, you can have a Zap that automatically syncs your attachments to your favorite cloud-storage application like Dropbox or Google Drive.

Scheduling Your Emails

Having a regular schedule for sending your emails can help set your discipline bar much higher, especially since most are bound to forget from time to time. Fortunately, you can leave the scheduling part to Zapier and focus on more exciting things like crafting the email.

Personalizing Your Emails

Adding a personalized touch to your email messages is an excellent way of emotionally connecting your subscribers to your brand or business. Luckily, Zapier makes the whole process a snap. You can use the information you already have about your subscribers as a placeholder in your message. It will help bring out that personalization aspect you’re looking for in your next newsletter.

Zapier and Google Form Integration

Google Forms is an excellent tool for data collection in any organization. However, recording the responses can be quite a pickle, especially if it’s done manually. In fact, manually recording these responses can be a recipe for errors. Fortunately, you can use Zapier to save the data you’ve collected to useful apps like Drive, Google Sheets, and Evernote.

As a bonus, the data that Zapier automatically processes can be relied upon because it is accurate and free of human errors.

Zapier and Social Media Integration

If you’re a content creator, you’re surely aware of how overwhelming it can be to manage your social media accounts. To reduce mundane social media workloads, you can integrate some of your social media accounts with Zapier. Some social media networks that Zapier currently supports include Facebook, YouTube, Discord, Instagram, etc.

Here are some excellent workflows you can use for your social media management strategy:

Monitoring Your Performance on Social Media

Your brand performance on social media is critical, and switching between tabs to check that notification icon and social network analytics isn’t the way to go. However, you can let Zapier handle it instead.

Using Zapier, you can monitor any brand mentions on social sites. You can even keep track of any mentions you receive from articles and websites. Additionally, you can monitor your followers and engagement all under one roof.

Cross-Posting Content

Sharing the same content across multiple platforms is a common social media strategy to get a wider reach. Still, it can get boring to copy and paste the same piece of content across multiple platforms. Luckily pairing Hootsuite with Zapier can have the whole process running on autopilot. Plus, the content is easily customizable.

Automatic Engagement With Followers and Friends

Not engaging with your followers is a recipe for disaster, but this can pose a great challenge if you have a large audience. With Zapier, though, that doesn’t have to be the case. You can employ Zapier to reply to the comments left by your followers or even repost their posts.

Automatic Sharing of Content

Zapier makes posting and sharing content on social media a snap. For example, if you’re a YouTuber, you can create a Zap to post on your social media platforms every time you roll out a new video. As a result, you don’t have to remember to notify the followers you have on other platforms about your newly created video.

Zapier and Slack Integration

Slack has revolutionized work messaging. Now more than ever, business and work teams can communicate easily, in part thanks to Slack. Keeping up with all the channels, mentions, files, and messages can be mind-numbing, but that’s where the power of an automation tool like Zapier comes to the rescue.

With Zapier, Slack can be more than just a communication and file-sharing tool. Here are some use cases of how you can integrate other apps with Slack using Zapier:

Sharing Upcoming Google Calendar Events With Your Team

Have you ever forgotten to remind your team about an important meeting or event? With Zapier, that’s a thing of the past. You can create Zaps to send an automated notification about an upcoming event to your team.

Sharing Google Form Responses to Your Slack Channel

With Zapier, you can integrate your Google Form responses with Slack so that you’ll receive notifications when there’s new feedback. It can prompt your team to follow up with the response almost immediately.

Quick feedback is very important in business. For instance, if it’s a price request or a crucial product consultation, you can’t afford to delay responding. It may give your client leeway to move on to another competitor whose responses are more timely.

You can also create Zapier workflows that trigger every time:

  • You receive a mention.
  • A new file is sent to a channel.
  • A new member joins a channel.
  • A new channel is created.
  • You receive a private or public message.

The optimization possibilities with a Slack channel using Zapier are endless. And you can create some cool workflows that will elevate your productivity levels.

Zapier and CRM Integration

A solid customer management plan is the bedrock of any successful business. And to get the most out of your CRM platform, you should consider adding in a sprinkle of automation. Luckily, doing so is quite easy, thanks in part to Zapier.

Here are some integrations you can run with Zapier to take your CRM operations to the next level:

Tracking New Leads From Emails and Form Submissions

“Leads” aren’t actual leads until they are well captured and a solid follow-up is done. You can now ditch the old way of manually tracking leads with an Excel sheet or a Google sheet and task Zapier to do it for you.

Generating HubSpot Contacts From Events and Meetings

Events and meetings are the perfect places to capture potential leads and clients. And automatically adding these people to your contact list is the best place to start. After all, if you’re in the same meeting, it’s safe to say that you have at least one common interest.

Zapier and Asana Integration

If you’re a fan of Asana, you should be hunting for ways to automate some tasks on the app. Fortunately, there are many Zaps for that. Here’s how you can make the most out of your favorite project management tool using Zapier:

Generating Asana Tasks From Your Gmail Emails

Work emails are arguably the basis for most project tasks. They are the means through which we are informed of what we’re supposed to do and when. So, why not just turn them into Asana tasks right away? Yes, there is a Zap for that.

Creating Asana Tasks From Trello Cards

Trello is a great collaborative tool, and pairing these two is a match made in heaven. You can create a Zap to generate a task from your Trello Cards automatically. This way, you can have these two in tune with each other.

Generating Asana Tasks From Slack Messages

With Zapier in the mix, Slack is more than just a messaging platform. You can create a Zap to turn conversations into actionable tasks on your Asana dashboard automatically. As a result, you won’t have to recall what message you were supposed to work on from Asana’s side. Finally, this integration is advantageous if you like to share ideas through the messaging app.

Automatically Adding Tasks to Your Asana Sections

Sections help you nail organization on your Asana dashboard, but manually creating tasks for your Sections is tedious and time-consuming. Plus, it offers the perfect breeding ground for human errors. Fortunately, you can create a Zap to automatically add tasks to your Sections, thus saving you some time and energy.

Keeping Updated With Project Changes

Have you ever handed in a project task only for the project manager to tell you that it was removed from the requirements long ago? The good news is, with Zapier, that’s a thing of the past. You can easily set up a Zap to notify you when a project changes so that you’re on the same page with your colleagues.

Here are some additional apps you can integrate with Asana to get a flawless workflow:

  • Evernote
  • Google Calendar
  • Typeform
  • Todoist
  • Google sheets

Additional FAQs

What’s a Zap?

A Zap is a popular word used in the Zapier community. It simply means a connection that’s made between two apps using Zapier. It can also mean an automated workflow.

How do you set up a Zap?

From the surface, it might seem hard to create a Zap to automate the workflows mentioned above, but that’s far from the truth. In fact, you don’t need to be tech-savvy or have advanced coding skills to set up your Zaps.

To set up a Zap, you’ll just need two things: a trigger and an action. A trigger is a condition that must occur for your automation to kick off. On the other hand, an action is what happens every time you trigger fires.

Let Zapier Do the Boring Stuff

Although numerous productivity apps are available on the internet, connecting and managing data between them can be difficult. Of course, managing a single app isn’t difficult, but the problem arises when you have to work with several. As a result, what was supposed to be a time-saver can quickly become a nightmare. Luckily, with Zapier, you can unlock a whole new level of productivity because of the ease of integrating several apps.

Which Zapier Integrations have you tried out? Are there any interesting workflows you’ve automated with Zapier? How was the experience? Please share your thoughts in the comments section below.

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